Regional Admin & Executive Support Specialist

Freseniusmedicalcare; Harmonville (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Fresenius Medical Care seeks a seasoned secretary/administrative assistant to support management with confidential clerical tasks and a broad range of administrative duties.

You will set up and maintain filing systems, prepare memos and agendas, manage calendars, coordinate meetings and travel, and assist with budgeting, invoicing, and expense reporting while liaising with IT, HR, and facilities.

Qualifications

• 2–4 years’ related administrative experience.
• Knowledge of business vocabulary and standard office procedures.
• Proficient with common office software and basic reasoning.
• Familiar with filing systems, calendars, and meeting coordination.

Responsibilities

• Executes secretarial and administrative assignments of a complex and confidential nature.
• Sets up and maintains official department filing system and records management.
• Prepares memos, agendas, minutes, and policy explanations.
• Collects information, assists in reporting and form completion.
• Arranges budgets, expenses and invoicing, and coordinates travel.
• Screens calls, opens mail, schedules appointments and manages calendars.
• Interfaces with management and external customers; coordinates meetings.

Skills

Administrative support

Organization

Communication

Reasoning skills

Education

High School Diploma

Tools

Word processing

Spreadsheet

Presentation software

Database programs

Job description

Fresenius Medical Care seeks a seasoned secretary/administrative assistant to support management with confidential clerical tasks and a broad range of administrative duties.

You will set up and maintain filing systems, prepare memos and agendas, manage calendars, coordinate meetings and travel, and assist with budgeting, invoicing, and expense reporting while liaising with IT, HR, and facilities.