Clinic Operations & Administrative Specialist

Fresenius Medical Care; Dubuque (IA); On-site; USD 38,000 - 58,000; Full time

Job summary

Fresenius Medical Care is seeking an experienced administrative professional to handle secretarial duties, calendar management, travel arrangements, and routine correspondence. This on-site role supports multiple departments and requires strong organizational skills.

We require 1–2 years of related experience, proficiency in Microsoft Office, and the ability to manage confidential information and multiple priorities with professionalism.

Qualifications

• Minimum 1–2 years of related experience.
• Knowledge of business & technical vocabulary.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Able to employ basic reasoning and analytical skills.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Responsibilities

• Provide a broad range of secretarial & administrative support under supervision.
• Set up and maintain official department filing system and records management.
• Prepare memos, correspondence, agendas, minutes, and policy explanations.
• Collect, compile and analyze information; assist in reporting and form completion.
• Assemble budgets and track expenses and variances; manage invoicing.
• Screen telephone calls, open mail, schedule appointments and maintain calendar; coordinate meetings.

Skills

Microsoft Office

Scheduling & Calendar management

Phone etiquette

Data organization

Education

High School Diploma

Secretarial training

Tools

Microsoft Office suite

Database programs

Job description

Fresenius Medical Care is seeking an experienced administrative professional to handle secretarial duties, calendar management, travel arrangements, and routine correspondence. This on-site role supports multiple departments and requires strong organizational skills.

We require 1–2 years of related experience, proficiency in Microsoft Office, and the ability to manage confidential information and multiple priorities with professionalism.