Regional Admin Assistant: Billing, Assets & Records

National Oilwell Varco; Conroe (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

National Oilwell Varco Administrative Assistant supports regional managers, field service supervisors, technicians, and customers by maintaining accurate billing, rig profiles, asset records, and customer data. You will review and process billing promptly, check rates and tickets, and ensure rig records and serialized assets are up to date.

This role requires cross-functional coordination with accounting, credit, and operations to keep revenue, margins, and DSO in good standing.

Qualifications

• High School diploma or equivalent.
• Highly motivated, organized individual able to work effectively with minimal supervision.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Comply with all NOV Company and HSE policies and procedures.
• Must possess and demonstrate critical thinking skills as well as excellent organizational skills.
• Work with Accounting and Quality on all audits. Work with the credit department to set up new customers, update existing customers and resolve any AR issues.
• Assist with and track revenue and budgeting for the region.
• Assist the Regional Manager with reports and scheduling.
• Fill out payroll information on Kronos every Monday before 8:30 AM
• Set up new clients, vendors, and accounts as needed.
• Work closely with the field service team to ensure the accuracy of transactions and keep them up-to-date on changes in policies.
• Prepare billing tickets as soon as needed and send them for approval and signature.
• Process signed billing tickets as soon as they are received from the field for invoicing.
• Process supplier invoices on time for payments.
• Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
• Set up rig profiles and routinely audit the profiles for accuracy.
• Serve as the liaison between the supervisors, managers, technicians, and other company personnel. Relay messages and instructions.
• Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
• Organize the workplace and help keep it clean and tidy.
• Perform other work-related tasks as assigned.

Skills

Bachelor like?

Job description

National Oilwell Varco Administrative Assistant supports regional managers, field service supervisors, technicians, and customers by maintaining accurate billing, rig profiles, asset records, and customer data. You will review and process billing promptly, check rates and tickets, and ensure rig records and serialized assets are up to date.

This role requires cross-functional coordination with accounting, credit, and operations to keep revenue, margins, and DSO in good standing.