Administrative Assistant

NOV; Conroe (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

NOV seeks an Administrative Assistant to support the Regional Director, managers, technicians, and customers by keeping billing, rig profiles, asset records, and customer information accurate and current.

Responsibilities include processing billing, setting up/updating clients and accounts, payroll data entry in Kronos, and coordinating with accounting, quality, and field service to ensure smooth operations and timely invoicing.

Qualifications

• High School diploma or equivalent.
• Highly motivated, organized individual able to work effectively with minimal supervision.
• Strong interpersonal, customer service, and communication skills.
• Ability to multitask.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Comply with NOV Company and HSE policies and procedures.
• Demonstrate critical thinking skills and excellent organizational abilities.
• Coordinate with Accounting and Quality on audits; assist credit to set up customers and resolve AR issues.
• Assist with revenue and budgeting for the region.
• Assist the Regional Manager with reports and scheduling.
• Enter payroll data in Kronos every Monday before 8:30 AM.
• Set up new clients, vendors, and accounts.
• Coordinate with field service to keep transactions accurate and updated on changes in policies.
• Prepare billing tickets and obtain approvals/signatures.
• Process signed billing tickets for invoicing.
• Process supplier invoices promptly.
• Maintain billing documentation (scanning, filing, mailing).
• Set up and audit rig profiles for accuracy.
• Liaise between supervisors, managers, technicians and staff; relay messages.
• Type and distribute information; maintain filing systems.
• Keep workplace organized and tidy.
• Perform other tasks as assigned.

Skills

Multitasking

Interpersonal skills

Customer service

Organizational skills

Microsoft Office

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Description

The Administrative Assistant reports to the Regional Director and supports regional managers, field service supervisors, technicians, and customers by keeping billing, rig profiles, asset records, and customer information accurate and current. The role includes reviewing and processing billing promptly, checking rates and tickets, setting up and closing rig records correctly, and tracking serialized assets through resolution. It also requires following up on approvals and documentation, flagging issues that could affect revenue, margins, or DSO, and communicating early with the right people.

The Administrative Assistant reports to the Regional Director and supports regional managers, field service supervisors, technicians, and customers by keeping billing, rig profiles, asset records, and customer information accurate and current. The role includes reviewing and processing billing promptly, checking rates and tickets, setting up and closing rig records correctly, and tracking serialized assets through resolution. It also requires following up on approvals and documentation, flagging issues that could affect revenue, margins, or DSO, and communicating early with the right people.

Responsibilities

• Comply with all NOV Company and HSE policies and procedures.
• Must possess and demonstrate critical thinking skills as well as excellent organizational skills.
• Work with Accounting and Quality on all audits. Work with the credit department to set up new customers,

update existing customers and resolve any AR issues.

• Assist with and track revenue and budgeting for the region.
• Assist the Regional Manager with reports and scheduling.
• Fill out payroll information on Kronos every Monday before 8:30 AM
• Set up new clients, vendors, and accounts as needed.
• Work closely with the field service team to ensure the accuracy of transactions and keep them up-to-date on

changes in policies

• Prepare billing tickets as soon as needed and send them for approval and signature.
• Process signed billing tickets as soon as they are received from the field for invoicing.
• Process supplier invoices on time for payments.
• Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
• Set up rig profiles and routinely audit the profiles for accuracy.
• Serve as the liaison between the supervisors, managers, technicians, and other company personnel. Relay

messages and instructions.

• Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
• Organize the workplace and help keep it clean and tidy.
• Perform other work-related tasks as assigned.

Qualifications

• High School diploma or equivalent
• Highly motivated, organized individual able to work effectively with minimal supervision
• Strong interpersonal, customer service, and communication skills
• Ability to multitask.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)