Recruitment & Scheduling Coordinator – Help Build Our Team

National Home HealthCare Inc; Oakdale (MN); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Supportive team environment

Opportunities for growth and careeradv

Training and onboarding support

Meaningful work with positive impact

401K

Job summary

National Home HealthCare Inc is seeking a Scheduling & Hiring Coordinator to support recruitment, onboarding, and employee scheduling. The role involves coordinating the hiring process, communicating with applicants and team members, and maintaining accurate staffing records.

The ideal candidate will be highly organized, able to manage multiple priorities in a fast-paced environment, and comfortable using scheduling software and office tools.

Qualifications

• Experience in scheduling, recruiting, staffing, HR, or admin is preferred.
• Strong organizational and time-management skills are essential.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Comfort with computers, email, scheduling software, and MS Office or Google Workspace.
• Ability to handle confidential information professionally.
• Strong problem-solving and decision-making skills.
• Able to work independently and as part of a team.
• Hiring or employee scheduling experience is a plus.

Responsibilities

• Coordinate the full hiring process, including posting jobs, reviewing applications, scheduling interviews, and communicating with candidates.
• Conduct initial candidate screenings and assist with interview and selection.
• Coordinate onboarding, collect documents, and complete employment paperwork.
• Maintain accurate employee and applicant records.
• Create, update, and manage employee schedules based on staffing needs and availability.
• Fill open shifts and coordinate schedule changes, call-outs, and coverage.
• Communicate schedules, availability, and staffing needs to employees.
• Monitor attendance and scheduling issues; report concerns to management.
• Maintain confidentiality of information.
• Assist management with recruiting, staffing, and administrative tasks.
• Provide timely communication to applicants, employees, and management.
• Help ensure staffing levels meet operational needs.

Skills

Scheduling

Recruiting

Staffing

HR

Attention to detail

Communication

Time management

Multitasking

Independent working

Team collaboration

Tools

Microsoft Office

Google Workspace

Scheduling software

Job description

Position Summary

We are seeking a reliable, organized, and people-focused Scheduling & Hiring Coordinator to support our recruitment, onboarding, and employee scheduling needs. This position will coordinate the hiring process, communicate with applicants and team members, maintain accurate staffing records, and ensure schedules are properly staffed and up to date.

The ideal candidate is highly organized, responsive, comfortable managing multiple priorities, and enjoys working with people in a fast-paced environment.

Key Responsibilities

• Coordinate the full hiring process, including posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.

• Conduct initial candidate screenings and assist with the interview and selection process.

• Coordinate new-hire onboarding, including collecting required documents and completing employment paperwork.

• Maintain accurate employee and applicant records.

• Create, update, and manage employee schedules based on staffing needs and availability.

• Fill open shifts and coordinate schedule changes, call-outs, and coverage.

• Communicate regularly with employees regarding schedules, availability, and staffing needs.

• Monitor attendance and scheduling issues and communicate concerns to management.

• Maintain confidentiality of employee and candidate information.

• Assist management with recruiting, staffing, and administrative tasks as needed.

• Provide professional and timely communication to applicants, employees, and management.

• Help ensure staffing levels meet operational needs.

Qualifications

• Previous experience in scheduling, recruiting, staffing, human resources, or administration preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to multitask and prioritize in a fast-paced environment.

• Strong attention to detail and accuracy.

• Comfortable using computers, email, scheduling software, and Microsoft Office or Google Workspace.

• Ability to handle confidential information professionally.

• Strong problem-solving and decision-making skills.

• Ability to work independently while also being an effective team member.

• Previous hiring or employee scheduling experience is a plus.

Schedule

• Full-time position

What We Offer

• Supportive team environment

• Opportunities for growth and advancement

• Training and onboarding support

• Meaningful work with opportunities to make a positive impact

• 401K