Recruiting Coordinator ( Interviewer Scheduler/Coordinator)

Merck & Co.; Minneapolis (MN); On-site; USD 48,000 - 68,000; Full time

Job summary

Merck & Co. is seeking an Interviewer Scheduler/Coordinator to support external hiring processes, schedule candidate travel and interviews, and partner with HR Business Partners and Talent Acquisition colleagues.

The role focuses on delivering a positive candidate experience and coordinating multiple interview formats onsite at the World Headquarters. Qualified candidates bring at least 2 years of administrative experience, strong MS Office skills, and the ability to manage competing priorities

Qualifications

• High School Diploma or GED is required.
• Minimum 2 years of administrative experience in a high-volume environment.
• Strong Microsoft Office skills (Outlook, Excel, Word, Teams) and willingness to learn new tools.
• Excellent written and verbal communication, attention to detail.
• Ability to manage multiple tasks with competing priorities and deadlines.

Responsibilities

• Coordinate interview scheduling for candidates, interviewers and hiring managers.
• Manage pre-employment contingency processes and candidate travel arrangements.
• Ensure smooth candidate flow and positive interview day experience.
• Track workflow information using Workday Recruiting and other MS tools.
• Support recruiters and hiring managers to influence strategy and execution.

Education

High School Diploma or GED

Tools

Microsoft Outlook

Excel

Word

Teams

Workday

Job description

Job Title: Interviewer Scheduler/Coordinator.. Recruiting Coordinator

Schedule: Must be flexible to work onsite *** World Headquarters a minimum of 4 days a week (up to 5 days a week) depending on business needs.

Hours: Monday through Friday, Core hours 8:30-4:30pm CST

UPDATE: This is a temporary contract role

You will be responsible for working closely with our *** Recruiters championing day-to-day external hiring process as the main point of contact scheduling candidate travel, virtual and on-site interviews. In this role, you will be responsible for building and growing relationships with Human Resources Business Partners and Interviewers, external candidates, and your colleagues on the Talent Acquisition team.

Key Accountabilities:

• Manage verbal and written communication with candidates, interviewers and hiring managers
• Coordinate all interview scheduling and manage the pre-employment contingency process
• Manage the flow of the day and candidate experience during each interview day
• Track and report critical candidate workflow information using a web-based applicant tracking system (Workday Recruiting), and by utilizing other Microsoft Office tools and *** supported software programs
• Partner with Recruiters and Manager to help influence strategy and execution
• Create an amazing candidate experience through excellent communication
• Support new hires pre-boarding before their start date
• Complete projects and additional tasks identified by Talent Acquisition Manager

Minimum Qualifications

• High School Diploma or GED
• Minimum 2 year administrative experience in a high volume, high paced, detail-oriented setting
• Strong technical skills with proficiency in Microsoft based applications including Outlook, Excel, Word, Teams, with a willingness to learn and master other software programs as needed
• Strong bias for action and attention to detail
• Excellent interpersonal skills and ability to manage all levels and comfortable addressing all levels of candidates, employees and 3rd party vendors
• Strong prioritization and organizational skills,with a focus on attention to detail and accuracy while meeting tight deadlines
• Demonstrated capacity to pro-actively complete multiple detailed tasks with frequent interruptions
• A desire to continuously improve the way we hire, and eager to Client others in the industry who are improving candidate experience
• Excellent written and communication skills with a high degree of tact and diplomacy
• High level of integrity, sound judgment & discretion regarding handling confidential or sensitive information
• Willingness and ability to be flexible and adapt to changing priorities, roles, and managers

Preferred Qualifications

• Recruiting and/or hiring background
• Scheduling experience
• Customer service experience
• Experience with Workday or other Recruiting specific software

Job Sumary:

Please complete the following...

Shift: ['administrative', 'bias for action', 'Customer Service Operations', 'Customer Troubleshooting', 'Database Systems', 'Interpersonal Communication', 'Microsoft Applications', 'Microsoft Outlook', 'Microsoft teams', 'Scheduler', 'Scheduling']

Start: ['Applicant Tracking System', 'Background Checks', 'HCM', 'Recruiting', 'scheduling software', 'Talent Acquisition', 'Workday HCM']