Scheduling Coordinator

Lumedexvia Med Health; Los Angeles (CA); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Employee assistance program

Flexible schedule

Flexible spending account

Paid time off

Professional development assistance

Job summary

Lumedexvia Med Health is seeking a Scheduling Coordinator in Los Angeles, CA with strong calendar management and customer service skills. This hybrid role demands careful coordination of appointments, meetings, and resources, plus proficiency in MS Office and data entry.

The ideal candidate will support multiple departments, answer inquiries, and maintain organized front-desk operations. Pay ranges from $26.28 to $31.65 per hour, with a 45-hour work week and a benefits package including PTO,

Qualifications

• Experience with calendar coordination and scheduling.
• Strong Microsoft Office proficiency.
• Excellent organizational and multitasking abilities.
• Bilingual abilities are valued for diverse client needs.
• Customer service skills with professional phone etiquette.

Responsibilities

• Manage and maintain detailed calendars for multiple departments or team members using productivity software and calendar management tools
• Coordinate appointments, meetings, and events with precision, ensuring all logistics are handled efficiently
• Utilize multi-line phone systems to answer inquiries, direct calls appropriately, and provide exceptional customer support
• Enter and update data accurately in spreadsheets and client management systems such as QuickBooks or similar accounting software
• Handle clerical tasks including filing, data entry, word processing, and document preparation with attention to detail
• Support office management functions by overseeing supply inventory, maintaining organized files, and assisting with front desk duties
• Communicate effectively with clients and team members via phone and email to confirm appointments and relay important information

Skills

MS Office

Office management

Organization

Bilingual

Customer service

Spreadsheets

Administrative experience

Tools

QuickBooks

Job description

Overview

We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! In this vital role, you will be the heartbeat of our daily operations, ensuring that appointments, meetings, and resources are seamlessly coordinated. Your proactive approach and exceptional communication skills will keep our schedules on track, support our team’s productivity, and enhance client satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant, fast-paced environment committed to excellence.

Responsibilities

• Manage and maintain detailed calendars for multiple departments or team members using productivity software and calendar management tools
• Coordinate appointments, meetings, and events with precision, ensuring all logistics are handled efficiently
• Utilize multi-line phone systems to answer inquiries, direct calls appropriately, and provide exceptional customer support
• Enter and update data accurately in spreadsheets and client management systems such as QuickBooks or similar accounting software
• Handle clerical tasks including filing, data entry, word processing, and document preparation with attention to detail
• Support office management functions by overseeing supply inventory, maintaining organized files, and assisting with front desk duties
• Communicate effectively with clients and team members via phone and email to confirm appointments and relay important information

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and technical proficiency
• Experience with office management routines including filing systems, calendar coordination, and data entry
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Bilingual abilities are highly valued to assist diverse client needs and enhance communication efforts
• Proven customer service skills with professional phone etiquette and effective client communication techniques
• Familiarity with productivity software such as spreadsheets for tracking schedules or resources
• Previous clerical or administrative experience, including personal assistant roles or front desk responsibilities

Join us as a Scheduling Coordinator where your organizational talent will shine! Your dedication will directly impact our operational flow while providing you with valuable experience in office management, client interaction, and administrative excellence. We are excited to welcome a motivated professional eager to contribute their skills in a lively team environment!

Pay: $26.28 – $31.65 per hour

Expected hours: 45.0 per week

Benefits

• Employee assistance program
• Flexible schedule
• Flexible spending account
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Los Angeles, CA 90060