Staffing Coordinator

clean team; Battle Creek (MI); On-site; USD 36,000 - 54,000; Full time

Job summary

Clean Team in Battle Creek, MI is seeking a Staffing Coordinator to manage the day-to-day recruiting process, screen candidates, schedule interviews, and coordinate onboarding across multiple candidates and departments.

The role requires strong organization, communication, and attention to detail, with responsibilities from reviewing applications to maintaining records and ensuring timely candidate communications.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple candidates and tasks.
• Attention to detail.
• Professional telephone manner.
• Ability to maintain accurate records and documentation.
• Experience with applicant tracking systems or HR software preferred.

Responsibilities

• Review applications and prioritize qualified candidates.
• Contact qualified applicants by phone and other approved methods.
• Schedule interviews and manage interview calendars.
• Maintain candidate records and statuses.
• Communicate with candidates throughout hiring and onboarding.
• Ensure recruiting documents and communications are organized.
• Monitor onboarding progress and follow up on requirements.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Telephone etiquette

Record keeping

ATS proficiency

Recruiting experience

Tools

Google Calendar

Microsoft Word

Email

Job description

Staffing Coordinator

The Hiring & Recruiting Coordinator is responsible for managing the day-to-day recruiting process, including reviewing applications, contacting qualified candidates, conducting initial phone screenings, scheduling interviews, maintaining applicant records, and communicating with candidates throughout the hiring and onboarding process. This position requires strong organization, communication, follow-up, attention to detail, and the ability to manage multiple candidates and recruiting activities efficiently.

Essential Duties & Responsibilities

Application & Candidate Management

• Review new applications received daily and prioritize qualified candidates.
• Review older applications when additional applicant flow is needed.
• Contact qualified applicants by phone and other approved communication methods.
• Document all applicant contact attempts and update candidate statuses.
• Review and respond to applicant messages, emails, and voicemails in a timely manner.
• Maintain accurate and current candidate notes and records.

Candidate Screening

• Location and ability to travel to the assigned work site.
• Desired number of hours.
• Availability for morning, afternoon, or evening shifts.
• Weekend availability when required.
• Possession of required employment documentation.
• Valid driver's license and current auto insurance when required for the position.

Interview Scheduling

• Schedule candidate interviews based on management-approved availability.
• Schedule interviews in 15-minute intervals when appropriate.
• Maintain an organized and efficient interview schedule.
• Minimize unnecessary gaps between interviews.
• Add all scheduled interviews to the appropriate Google Calendar immediately.
• Verify candidate name, position, interview date, time, and contact information.

Candidate Communication

• Send approved interview confirmation and information to candidates after scheduling.
• Provide candidates with the interview date and time, office location, arrival instructions, and required documentation information.
• Send interview reminders as needed.
• Follow up with candidates regarding onboarding requirements and incomplete paperwork.

Recruiting Administration

• Maintain blank background check forms and other required hiring documents.
• Maintain and update approved recruiting communication templates.
• Ensure recruiting documents and communications remain organized and consistent.
• Monitor onboarding progress and follow up when onboarding requirements remain incomplete.
• Communicate hiring updates and candidate information to management as needed.

Recruiting Communication Templates

• Trying to Connect with You
• Clean Team Interview Information
• Clean Team Interview Reminder
• New Hire Schedule & Onboarding Videos
• Onboarding Email Sent
• Onboarding Not Completed
• Other recruiting communications as assigned

Daily Responsibilities

• Check voicemail at the beginning of each shift.
• Review new applications and candidate communications.
• Contact qualified applicants.
• Schedule interviews.
• Update applicant records and statuses.
• Monitor email and candidate messages throughout the day.
• Maintain accurate Google Calendar interview schedules.
• Send required candidate communications.
• Follow up on outstanding onboarding requirements.
• Maintain professional and timely communication with candidates and management.

Qualifications & Skills

• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple candidates and tasks simultaneously.
• Strong attention to detail.
• Professional and friendly telephone manner.
• Ability to maintain accurate records and documentation.
• Comfortable using applicant tracking systems, email, Microsoft Word, Google Calendar, and other computer programs.
• Ability to maintain confidentiality of applicant and employee information.
• Previous recruiting, hiring, human resources, customer service, or administrative experience is preferred.

Performance Expectations

Success in this position requires consistent follow-up, accurate documentation, timely communication, and the ability to maintain an organized and efficient recruiting process. The Hiring & Recruiting Coordinator is expected to represent Clean Team professionally and provide candidates with a positive and consistent experience throughout the hiring process.