Recruitment Operations Coordinator (Onsite KY)

Weareams; Kentucky; On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Volunteer day

ERGs

Job summary

AMS in Kentucky is seeking a Recruitment Administration Specialist to provide efficient support to the recruitment process and be the main contact for account queries. This onsite role requires residing in Kentucky and four days per week at the client’s Bowling Green office.

You will coordinate CV capture, requisitions, interview scheduling, onboarding, and offer management, building strong relationships with recruiters, hiring managers, vendors and other stakeholders.

Qualifications

• Experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Effective English business communication skills, written and oral.
• Experience supporting senior-level hiring/recruitment processes
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a corporate, professional services, manufacturing or industrial environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with experience maintaining accurate data within applicant tracking systems and HR platforms.
• Proven ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, with the ability to remain calm under pressure.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint.

Responsibilities

• Coordinate CV capture, requisition management, interview scheduling, and onboarding.
• Provide first-line support for recruitment account queries and issues.
• Complete reports and trackers and ensure deadlines are met; build relationships with recruiters, hiring managers, vendors and stakeholders.
• Keep stakeholders updated on processes, including changes and escalations.
• Review processes for improvements and oversee work allocation and output accuracy.

Skills

Recruitment coordination

Executive search

Stakeholder management

English business communication

HR administration

Tools

ATS

MS Office

Job description

AMS in Kentucky is seeking a Recruitment Administration Specialist to provide efficient support to the recruitment process and be the main contact for account queries. This onsite role requires residing in Kentucky and four days per week at the client’s Bowling Green office.

You will coordinate CV capture, requisitions, interview scheduling, onboarding, and offer management, building strong relationships with recruiters, hiring managers, vendors and other stakeholders.