Specialist Recruitment Administration

Weareams; Kentucky; On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Volunteer day

ERGs

Job summary

AMS in Kentucky is seeking a Recruitment Administration Specialist to provide efficient support to the recruitment process and be the main contact for account queries. This onsite role requires residing in Kentucky and four days per week at the client’s Bowling Green office.

You will coordinate CV capture, requisitions, interview scheduling, onboarding, and offer management, building strong relationships with recruiters, hiring managers, vendors and other stakeholders.

Qualifications

• Experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Effective English business communication skills, written and oral.
• Experience supporting senior-level hiring/recruitment processes
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a corporate, professional services, manufacturing or industrial environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with experience maintaining accurate data within applicant tracking systems and HR platforms.
• Proven ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, with the ability to remain calm under pressure.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint.

Responsibilities

• Coordinate CV capture, requisition management, interview scheduling, and onboarding.
• Provide first-line support for recruitment account queries and issues.
• Complete reports and trackers and ensure deadlines are met; build relationships with recruiters, hiring managers, vendors and stakeholders.
• Keep stakeholders updated on processes, including changes and escalations.
• Review processes for improvements and oversee work allocation and output accuracy.

Skills

Recruitment coordination

Executive search

Stakeholder management

English business communication

HR administration

Tools

ATS

MS Office

Job description

Millions look to us to progress their careers. We look to you.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

https://www.weareams.com/

The Role

Our role is your opportunity to shape the future of talent acquisition. Are you interested?

To provide efficient and flexible administrative support to the recruitment process as part of the recruitment administration team. To act as the main point of contact for all queries relating to the support function of the account.

Location: Candidates must reside in Kentucky, as the role requires onsite presence at the client’s office in Bowling Green, KY, four days per week.

Contract Duration: 12-month project-based contract.

Salary Range: USD 50,500–$66,500 annually

Key Accountabilities

Key Responsibilities

• Managing account specific administration activities for the following scope of services: CV capturing, requisition management, interview scheduling, help desk support, candidate checklist management, candidate care, offer management, onboarding, invoice admin, updating applicant tracking system, identity & address verification and pre-employment screening
• Managing other various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation
• Completing reports and trackers accurately and to deadlines Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors and other account stakeholders
• Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes providing first line support for managing and resolving escalations
• Reviewing processes to identify areas of improvement Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Co-ordinators Critical

Skills & Requirements

Critical Knowledge, Skills and Experience

• Previous experience in recruitment coordination, recruiting operations, talent acquisition, executive search, or HR administration.
• Effective English business communication skills, written and oral.
• Experience supporting senior-level hiring/ recruitment processes
• Proven track record of managing complex interview scheduling across multiple stakeholders, locations, and time zones.
• Experience working in a fast-paced corporate, professional services, manufacturing or industrial environment.
• Strong stakeholder management skills with the confidence to engage senior leaders and executives.
• Experience providing a high-touch candidate experience and managing sensitive candidate communications.
• Knowledge of offer management processes, compensation data collection, and pre-employment documentation.
• Experience handling highly confidential information with discretion and professionalism.
• Familiarity with visa and immigration processes would be advantageous.
• Strong attention to detail with experience maintaining accurate data within applicant tracking systems and HR platforms.
• Proven ability to manage multiple priorities, tight deadlines, and changing business requirements.
• Experience identifying process improvements and driving operational efficiency.
• Advanced communication and organisational skills, with the ability to remain calm under pressure.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint.

Nice to haves

• Manufacturing and/or industrial recruitment experience would be highly desirable

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration for US is $50,500–$66,500 annually plus applicable benefits.

U.S. Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus

This range is specific to the advertised location and may not be applicable to other locations.

*Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.