Recruitment Coordinator

LHH; Pasadena (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

LHH is seeking a highly organized Recruiting Coordinator to support a busy Talent Acquisition team on a 6-month contract in Pasadena, CA. The role focuses on coordinating interview processes, maintaining calendars, and delivering an exceptional candidate experience.

You will assist with job postings, ATS data entry, onboarding paperwork, and reporting metrics while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• 1+ years of recruiting coordination or HR admin/administrative support experience.
• Experience scheduling interviews and managing calendars in a high-volume environment.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Experience with ATS platforms such as Workday, Greenhouse, Taleo, or similar.
• Excellent organizational, communication, and time-management skills.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and recruiting teams.
• Manage interview calendars and ensure timely communication with all participants.
• Serve as the primary point of contact for candidates throughout the interview process.
• Assist recruiters with job postings, applicant tracking, and candidate communications.
• Maintain accurate candidate records in the ATS.
• Prepare offer letters, onboarding paperwork, and other recruitment-related documentation.
• Coordinate pre-employment processes, including background checks and onboarding activities.
• Track recruiting metrics and generate reports as needed.
• Support recruitment events, career fairs, and other talent acquisition initiatives.
• Ensure a positive and professional candidate experience from application through hire.

Skills

Interview scheduling

Calendar management

ATS experience

MS Office

Communication

Confidentiality

Organizational skills

Tools

Workday

Greenhouse

Taleo

Outlook

Excel

Teams

Job description

We are seeking a highly organized and proactive Recruiting Coordinator to support a busy Talent Acquisition team. This is a 6-month contract opportunity ideal for someone who enjoys working in a fast-paced environment, coordinating multiple priorities, and delivering an exceptional candidate experience throughout the hiring process.

Key Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and recruiting teams.
• Manage interview calendars and ensure timely communication with all participants.
• Serve as the primary point of contact for candidates throughout the interview process.
• Assist recruiters with job postings, applicant tracking, and candidate communications.
• Maintain accurate candidate records in the Applicant Tracking System (ATS).
• Prepare offer letters, onboarding paperwork, and other recruitment-related documentation.
• Coordinate pre-employment processes, including background checks and onboarding activities.
• Track recruiting metrics and generate reports as needed.
• Support recruitment events, career fairs, and other talent acquisition initiatives.
• Ensure a positive and professional candidate experience from application through hire.

Qualifications

• 1+ years of recruiting coordination, HR administration, or administrative support experience.
• Experience scheduling interviews and managing calendars in a high-volume environment.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Experience working with Applicant Tracking Systems (ATS) such as Workday, Greenhouse, Taleo, or similar platforms.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and ability to handle confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers