Recruiting Coordinator

Ultimate Staffing; California (MO); On-site; USD 30,000 - 40,000; Full time

Job summary

Ultimate Staffing Services is seeking a dedicated Recruiting Coordinator in California for a temp-to-hire role. You will review resumes, engage with candidates, schedule interviews, coordinate travel, and support recruiters to fill roles quickly with qualified candidates.

You will manage ATS, track metrics, and collaborate with hiring managers and external partners while upholding data accuracy and confidentiality in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred in HR/Management/Business.
• 3+ years experience as Recruiting/Talent Acquisition coordinator or similar role.
• Strong interpersonal and communication skills.
• Experience delivering positive customer service to stakeholders.
• Proficient in Microsoft Windows and Google suite.

Responsibilities

• Review resumes for open positions and coordinate timelines.
• Engage with candidates, answer questions, and follow up regularly.
• Schedule phone and onsite interviews and coordinate travel.
• Maintain confidentiality of candidate information.
• Manage Applicant Tracking System and ensure data accuracy.
• Support recruiters and hiring managers to optimize sourcing strategies.
• Track recruitment metrics for transparency and improvement.
• Collaborate with external firms and job sites for sourcing.

Skills

Interpersonal skills

Customer service

Microsoft Windows

Google Workspace

Calendar management

Problem solving

Data accuracy

Education

High School Diploma or equivalent

Bachelor's degree preferred in HR/Business

Tools

ATS software

LinkedIn recruiting

Oracle HCM

Job description

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Recruiting Coordinator to join a dynamic team in California. This role is a temp-to-hire position that requires an individual with strong interpersonal skills and a passion for talent acquisition. This opportunity is perfect for someone who thrives in a fast-paced environment and enjoys engaging with candidates throughout the recruitment process.

Responsibilities

• Review candidate resumes for open positions.
• Engage with candidates, respond to inbound questions, and proactively contact candidates to check in, follow up, and answer questions.
• Assist with scheduling phone and onsite interviews and coordinate candidate travel.
• Answer phones and greet employees and candidates.
• Follow established talent acquisition processes and use of technologies to ensure data accuracy.
• Ensure the proper compilation of offer letters and related materials.
• Provide guidance on the recruiting process to fill positions quickly with qualified and motivated candidates.
• Support corporate recruiters and hiring managers in building and enhancing recruiting strategies.
• Perform administrative duties as needed to support the recruiting team.
• Participate in recruiting events as needed.
• Work closely with other coordinators and administrative support throughout the organization to ensure timely and efficient scheduling of candidates and interviewers.
• Identify and assist in improving the recruiting process.
• Track recruiting and hiring process/metrics to ensure transparency and measurability.
• Work with external recruiting firms, job sites, social media, and career fairs to ensure cost-effective and optimal sourcing tools to find great candidates.
• Manage the Applicant Tracking System by tracking and updating candidates' profiles as needed.
• Other duties as assigned by HR Management.

Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred in a job-related concentration (e.g., HR Management, Organizational Development, Business).
• 3+ years of experience as a Recruiting/Talent Acquisition coordinator or similar role.
• Strong interpersonal skills.
• Experience providing positive customer service experiences to external and/or internal stakeholders.
• Excellent written and verbal communication skills.
• Must possess a high degree of integrity, reliability, and trustworthiness.
• Must be detail-oriented and understand the importance of recruiting.
• General knowledge of various employment laws and practices.
• Ability to work independently with minimal supervision and resolve problems in a timely manner.
• Knowledge of Applicant Tracking Systems and ability to streamline processes whenever possible.
• Excellent computer skills in a Microsoft Windows environment.
• Proficiency in Google suite of applications.
• Experience managing calendars, meetings, tasks, deadlines, and multiple priorities.
• Maintain confidentiality of candidate and organizational information.

Preferred Skills

• Prior HR experience within the construction or contracting industries.
• Oracle HCM/ATS experience.
• LinkedIn recruiting experience.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM PST

Salary

$22 - $29 per hour

Location

Fully Remote - Must live in the Pasadena area

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.