Recruiting Specialist

Student Transportation Of America; Tillson (NY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

401(k) matching (after 6 months)

401(k)

PTO

Paid time off

Flexible schedule

Flexible spending account

Employee assistance program

Job summary

Student Transportation Of America is seeking a regional recruiting coordinator to support screening, scheduling, and candidate communications while helping location managers keep hiring on track. You will oversee regional hiring workflows, review applications in the ATS, and coordinate interviews with location management.

This full-time role requires travel between multiple locations, a 40-hour week, and occasional evenings or weekends for events.

Qualifications

• 2+ years recruiting or onboarding experience preferred.
• High School Diploma or GED required.
• Excellent verbal and written communication skills.
• Strong interpersonal skills focused on candidate experience.
• Good time management with ability to meet deadlines.
• Proficient with Microsoft Office Suite.
• Experience using an Applicant Tracking System (ATS).
• Ability to quickly learn ATS and talent management systems.
• Ability to follow standard recruitment procedures and guidelines.
• Ability to handle multiple locations and travel 75%.

Responsibilities

• Oversee regional hiring processes and recruitment workflows.
• Review candidate applications in the ATS.
• Use the ATS daily to screen applicants and track progress.
• Schedule interviews with location management and notify staff.
• Coordinate interview times with qualified candidates.
• Assist with interviews via phone, video, and in-person.
• Follow up with candidates to share application status.
• Engage candidates throughout onboarding.
• Communicate initial hiring requirements and screenings.
• Ensure ATS updates align with onboarding processes.
• Provide onboarding support as required.
• Work with location management to keep hiring on track.

Skills

Recruiting experience

Verbal & written communication

Interpersonal skills

Time management

Travel readiness

Ability to learn ATS

Multi-location coordination

Organizational skills

Education

High School Diploma/GED

Tools

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

Support regional recruiting by coordinating candidate screening, scheduling, and communications while helping location managers keep hiring on track.

Responsibilities

• Oversee regional hiring processes and recruitment workflows
• Review candidate applications in the Applicant Tracking System (ATS)
• Use the ATS daily to screen applicants, track new hire progress, maintain notes, and update candidate profiles
• Schedule interviews with location management and notify staff of any schedule changes
• Contact qualified candidates in a timely manner to coordinate interview times
• Assist with interviews via phone, video chat, and/or in person
• Follow up with candidates throughout the hiring process via phone and email to share application status
• Maintain positive candidate engagement throughout onboarding
• Communicate initial hiring requirements prior to the start date, including identity pre-employment screenings, Drug & Alcohol testing, and onboarding workflow
• Ensure candidates are consistently updated in ATS to align with onboarding processes
• Provide additional onboarding support as required
• Work closely with location management to keep the hiring process running smoothly
• Travel between multiple locations each week
• Attend hiring events and job fairs in the area; occasional evening or weekend hours may be required
• Work with and report to the NY State Recruitment Manager
• Perform other related duties as assigned

Requirements

• 2+ years of recruiting or onboarding experience (preferred)
• High School Diploma/GED
• Excellent verbal and written communication skills
• Strong interpersonal skills focused on a positive candidate experience
• Strong time management skills with a proven ability to meet deadlines
• Proficient with Microsoft Office Suite
• Experience using an Applicant Tracking System (ATS)
• Ability to quickly learn applicant tracking software and other talent management systems
• Ability to follow standard recruitment procedures and guidelines
• Ability to handle multiple locations
• Ability to sit for extended periods and work on a computer
• Ability to lift up to 15 lbs

Technologies

• Applicant Tracking System (ATS)
• Microsoft Office Suite

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• 401(k) matching (after 6 months)
• 401(k)
• PTO
• Paid time off
• Flexible schedule
• Flexible spending account
• Employee assistance program

Schedule and Location

• Location: Tillson, NY (in person)
• Hours: Full-time, Monday to Friday, 8:00 AM - 4:30 PM
• Occasional evening or weekend hours for hiring events and job fairs
• Expected hours: 40.0 per week
• Willingness to travel: 75% (required)

Compensation

• Hourly rate: $21.00 - $25.00 per hour
• Pay: $21.00 - $25.00 per hour