Recruitment Specialist

STA Family of Companies; Tillson (NY); On-site; USD 29,000 - 34,000; Full time

Job summary

STA Family of Companies is seeking a Recruitment Specialist in the Tillson, NY area. This full-time role oversees regional hiring workflows, screens applications in the ATS, schedules interviews with location management, and maintains candidate engagement throughout onboarding.

Occasional evenings or weekends may be required for hiring events. The position requires 2+ years of recruiting or onboarding experience, a High School Diploma or GED, and strong communication skills.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to nurture a positive candidate experience.
• Excellent time management with ability to meet deadlines.
• Proficient with Microsoft Office Suite.
• Experience using an Applicant Tracking System (ATS).
• Proficient with quick learning of talent management systems.

Responsibilities

• Oversees the regional hiring processes and workflows.
• Review candidate applications in ATS.
• Screen applicants in ATS and track hiring progress.
• Schedule interviews with location management.
• Notify staff of changes to interviewing schedules.
• Reach out to qualified candidates to schedule interviews.
• Assist in interviewing applicants by phone, video, or in person.
• Follow up with candidates regarding status via phone and email.
• Maintain positive candidate engagement throughout onboarding.
• Communicate initial hiring requirements prior to start date (including pre-employment screenings).
• Ensure candidates are updated in ATS to match onboarding system.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

MS Office

ATS proficiency

Multitasking

Education

High School Diploma / GED

Tools

ATS

Job description

As the Recruitment Specialist, you will be responsible for coordinating candidate pre‑screening, scheduling interviews, conducting interviews and be a line of support to location managers. The Recruitment Specialist will handle initial contact and follow‑up communications with potential candidates using ATS to track all progress. You will be responsible for overseeing recruitment steps in the hiring process.

Hours: Full‑time Monday‑Friday 8:00 AM – 4:30 PM (occasional evening or weekend hours for hiring events and job fairs)

Hourly Rate: $21-$25 per hour

• Oversees the regional hiring processes and workflows
• Review candidate applications in applicant tracking system (ATS)
• Use ATS daily to screen applicants, track the new hire process, keep notes on file and update candidate profiles
• Schedule interviews with location management and notify staff of any changes
• Reach out to qualified candidates in a timely manner to schedule interviews
• Assist in interviewing applicants by phone, video chat, and/or in‑person
• Follow up with candidates throughout the hiring process regarding the status of their application by phone & email
• Actively maintain positive candidate engagement throughout the entire onboarding process
• Communicate initial hiring requirements to each candidate prior to start date such as identity pre‑employment screenings, including Drug & Alcohol testing, & onboarding workflow
• Ensure candidates are consistently updated in ATS to match onboarding system
• Provide additional assistance with candidate onboarding as required
• Work closely with location management to ensure the hiring process runs smoothly
• Be able to travel between multiple locations each week
• Be able to attend hiring events and job fairs in the area - may require occasional evening or weekend hours
• Provide additional assistance with candidate onboarding as required
• Work closely with and reports to NYS Recruitment Manager
• Performs other related duties as assigned

Desired Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to nurture an overall positive candidate experience
• Excellent time management skills with a proven ability to meet deadlines
• Proficient with Microsoft Office Suite
• Experience using an Applicant Tracking System (ATS)
• Proficient with the ability to quickly learn applicant tracking software and other talent management systems
• Ability to follow standard recruitment procedures and guidelines
• Ability to handle multiple locations

Requirements:

• 2+ years of recruiting or onboarding experience is preferred
• High School Diploma/GED

Physical Requirements:

• Must be able to sit for extended periods of time and working on a computer
• Must be able to lift up to 15lbs

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

STA is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applications; Returning military are strongly encouraged to apply. Applicants will receive fair and impartial consideration without regard to race, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.