Recruiting Programs Lead for AI-Powered Hiring

Baseten; San Francisco (CA); On-site; USD 140,000 - 160,000; Full time

Benefits offered by this job

Competitive compensation

100% coverage of medical, dental, and

Fertility and family-building stipend

Flexible PTO including Winter Break

Paid parental leave

401(k)

Exposure to ML startups

Job summary

Baseten is seeking a Recruiting Operations Program Manager to identify where the recruiting team loses time or quality, validate with data, and build end-to-end programs. You will redesign core recruiting processes and ship AI-powered tools that transform recruiters’ daily work across Ashby, Notion, Slack, and Claude.

You’ll collaborate with leadership to deliver scalable solutions, maintain documentation, and drive adoption with training and comms.

Qualifications

• 3+ years in recruiting operations, program management, or a related operations role at a fast-growing company.
• Track record of building and running cross-functional projects end to end with clear project management rigor, from securing senior leaders’ buy-in to execution and close-out.
• Comfort pulling, analyzing, and presenting data, and turning it into clear recommendations.
• Clear, concise writing, including for executive audiences.
• Strong prioritization skills, with the ability to balance long-running programs with day-to-day asks.

Responsibilities

• Build and lead large-scale recruiting programs end to end: secure leadership buy-in, manage timelines across stakeholders, and partner with our Recruiting Operations Data Analyst to use data to decide what to change and how to measure it.
• Break large, ambiguous problems into projects with clearly-structured phases, owners, and deadlines, and drive them through to adoption, not just launch.
• Analyze interview plans, pass-through rates, stage timing, and interviewer load in Ashby, and turn findings into concrete recommendations.
• Support operational asks from recruiters and leadership, and turn repeated asks into self-serve tools or documented answers.
• Build, pilot, and iterate on Claude-powered tools and workflows that solve recurring pain points across the recruiting team.
• Keep recruiting documentation – including interview guides, playbooks, SOPs, and training material – current, monitored, and easy to find.
• Propose and roll out process changes that make recruiting faster and more consistent, including the comms and training that make them stick.

Skills

Recruiting operations

Program management

Data analysis

Executive communication

Prioritization

Tools

Ashby

Notion

Slack

Claude

ChatGPT

Job description

Baseten is seeking a Recruiting Operations Program Manager to identify where the recruiting team loses time or quality, validate with data, and build end-to-end programs. You will redesign core recruiting processes and ship AI-powered tools that transform recruiters’ daily work across Ashby, Notion, Slack, and Claude.

You’ll collaborate with leadership to deliver scalable solutions, maintain documentation, and drive adoption with training and comms.