Recruiting Operations Specialist for Fast-Growth AI

Candidate; San Francisco (CA); Presencial; USD 100.000 - 140.000; Tempo integral

Benefícios oferecidos por esta vaga

Equity and competitive compensation

Medical, dental, vision for US-based员工

Flexible PTO with winter break

Parental leave

401(k)

Learning and networking opportunities

Resumo da vaga

Baseten is seeking a Recruiting Operations Specialist to keep day-to-day recruiting requests moving quickly across systems, reporting, and AI tools. You’ll own intake, routing, and loop-closing while learning Baseten’s processes and supporting data and rollout work.

You’ll report to the Recruiting Operations Lead and collaborate with a teammate, a Programs Manager, and an Analyst to improve workflows, tools, and documentation as we scale.

Qualificações

• 1+ year in recruiting coordination or operations at a fast-growing company.
• Hands-on experience administering or configuring an applicant tracking system (Ashby preferred).
• Ability to translate hiring needs into working ATS setups (jobs, stages, interview plans).
• Experience pulling and sharing recruiting data with simple reports.
• Experience building AI-driven workflows or automation.
• Strong triage judgment and high-volume task management.

Responsabilidades

• Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.
• Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.
• Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.
• Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.
• Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.
• Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.
• Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.
• Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.
• Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.
• Support larger recruiting programs by preparing data, testing new tools, and handling rollout tasks, and own smaller recruiting operations projects end to end.

Conhecimentos

Recruiting ops

Data-driven

Attention to detail

Cross-functional comms

Problem solving

Ferramentas

Ashby ATS

Greenhouse

Lever

Workday

SQL basics

Descrição da vaga

Baseten is seeking a Recruiting Operations Specialist to keep day-to-day recruiting requests moving quickly across systems, reporting, and AI tools. You’ll own intake, routing, and loop-closing while learning Baseten’s processes and supporting data and rollout work.

You’ll report to the Recruiting Operations Lead and collaborate with a teammate, a Programs Manager, and an Analyst to improve workflows, tools, and documentation as we scale.