Recruiting Operations Specialist - AI & Data Driven

Baseten; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation including+equ

Equity

Medical, dental, vision insurance (US)

Flexible PTO including Winter Break

Parental leave

401(k) plan

Learning opportunities in ML startups

Job summary

Baseten is seeking a Recruiting Operations Specialist to keep day-to-day recruiting requests moving quickly and accurately. You will own intake, ATS setup, data reporting, and AI-powered tooling support across the recruiting team in San Francisco.

You will report to the Recruiting Operations Lead and collaborate with a Specialist, a PM, and an Analyst to streamline processes and drive efficient hiring at Baseten.

Qualifications

• 1+ year in recruiting coordination or operations at a fast-growing company.
• Hands-on experience configuring an applicant tracking system (Ashby preferred).
• Ability to turn hiring needs into working ATS setups (job, stages, interview plan, forms).
• Experience pulling and sharing recruiting data, such as building simple reports or keeping recurring ones up to date.
• Experience building something with AI, like a prompt workflow or small automation.
• Strong triage judgment: decide what's urgent vs. what can wait.
• Highly organized and detail-oriented; handle high volume requests without dropping.
• Comfortable with spreadsheets and basic data work (filters, pivot tables).
• Clear, friendly written communication, especially in Slack and documentation.
• Able to work from our San Francisco office Tuesday through Thursday.

Responsibilities

• Own intake for requests from recruiters, coordinators, and hiring managers: sort, resolve, route, and close the loop.
• Set up and update our ATS, including opening new jobs, interview plans, and interviewer assignments.
• Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.
• Keep recruiting data clean by loading candidate information, merging duplicates, and archiving stale records.
• Keep open roles aligned with the headcount plan and flag mismatches.
• Pull data for recruiters and leadership; maintain accurate recurring reports.
• Build and maintain workflows, automations, and AI-powered tools to reduce manual work.
• Write and maintain how-to guides, onboarding material, and announcements when processes or tools change.
• Spot patterns in requests and turn them into lasting fixes (guides, templates, tools).
• Support recruiting programs by data prep, tool testing, rollout tasks, and end-to-end projects.

Skills

ATS administration

Recruiting operations

Data reporting

AI workflow

Triage judgment

Organization

Communication

SF office on-site

Tools

Ashby

Greenhouse

Lever

Workday

Job description

Baseten is seeking a Recruiting Operations Specialist to keep day-to-day recruiting requests moving quickly and accurately. You will own intake, ATS setup, data reporting, and AI-powered tooling support across the recruiting team in San Francisco.

You will report to the Recruiting Operations Lead and collaborate with a Specialist, a PM, and an Analyst to streamline processes and drive efficient hiring at Baseten.