Recruiting Operations Specialist

Baseten; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Baseten is seeking a Recruiting Operations Specialist to streamline intake, data handling, and system workflows across recruiting teams. You will support data-driven decision making, tooling, and rollout of new processes to keep hiring fast and accurate.

You will partner with the Recruiting Operations Lead and other specialists to maintain ATS integrity, role openings, and cadence reporting while enabling AI-powered improvements across the recruiting stack.

Qualifications

• Experience with ATS and recruitment tooling to manage jobs and candidates.
• Ability to load, merge, de-duplicate, and clean candidate data from multiple sources.
• Experience building workflows and automations to reduce manual recruiting work.

Responsibilities

• Own intake for recruiter requests, sort, route, and close the loop.
• Set up and maintain the ATS, jobs, interview plans, and interviewer pools.
• Manage system access, permissions, and tool licenses for recruiters and hiring teams.
• Keep recruiting data clean by loading data from spreadsheets, email, and exports.
• Keep open roles aligned with headcount plans and flag mismatches.
• Pull data for leadership and recruiters, ensuring accurate reports.
• Build workflows, automations, and AI-powered tools to cut manual work.
• Create guides, video walkthroughs, onboarding material, and change announcements.
• Spot patterns in requests and turn them into lasting fixes.

Skills

ATS management

Data reporting

Automation tools

Intake coordination

Data cleanliness

Access control

Job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world\'s most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We\'re growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

Are you the person your recruiting team goes to when something needs fixing, answering, or building? As a Recruiting Operations Specialist, you\'ll keep the day-to-day requests from the recruiting team and our hiring partners moving quickly and accurately across our recruiting systems, reporting, and AI tools. Baseten is growing fast, and this role helps the recruiting team keep up. Much of your time goes to intake: sorting requests, resolving what you can, routing the rest, and closing the loop. As you learn our systems, you\'ll take on project work that makes those requests less frequent over time. You\'ll report to the Recruiting Operations Lead and work alongside another Specialist, plus a Recruiting Operations Program Manager and an Analyst, supporting both with data, setup, and rollout work.

EXAMPLE INITIATIVES

Take a look at these recent posts to see the pace of growth our recruiting team supports:

• Announcing our partnership with OpenAI


• Blaxel is joining Baseten to build the future of agentic infrastructure


• Sheila Vashee joins Baseten as CMO

RESPONSIBILITIES

• Own intake for requests and questions from recruiters, coordinators, and hiring managers: sort them, resolve what you can, route the rest, and close the loop with the requester.


• Set up and update our ATS, including opening new jobs, building interview plans, and maintaining interviewer assignments and interviewer pools.


• Manage system access, permissions, and tool licenses for recruiters, coordinators, interviewers, and hiring managers.


• Keep recruiting data clean and trustworthy by loading candidate information from spreadsheets, email, and sourcing exports, merging duplicates, fixing candidate sources, archiving stale records, and flagging suspicious applications.


• Keep open roles in the ATS aligned with the company headcount plan, and flag mismatches.


• Pull data for recruiters and leadership, such as pass-through rates, interviewer load, and time-to-hire, and keep recurring reports accurate.


• Build and maintain workflows, automations, and AI-powered tools that cut manual work, and help the team get the most out of them.


• Write and maintain how-to guides, short video walkthroughs, onboarding material, and announcements when recruiting processes or tools change.


• Spot patterns in incoming requests and turn them into lasting fixes, such as a guide, template, or tool.


• Support larger recruiting programs by preparing data, testing new tools, and handling rollout ta