Recruiting Operations Lead — ATS & Programs

Reflection AI; New York (NY); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Top-tier compensation

Stock options

Health & wellness

Meals provided

Parental leave 22 weeks

Unlimited PTO in US

Visa sponsorship

Team events

Job summary

Reflection AI is seeking a Recruiting Coordinator to own the machinery behind our hiring — the systems, process, and enablement that let recruiters move fast without dropping anything. You’ll sit at the center of every hire, balancing the needs of recruiters, hiring managers, and candidates, and you’ll own how talent ops runs as we scale.

Based out of SF or NY, this onsite role joins the recruiting team from day one.

Qualifications

• 2+ years in recruiting operations or talent ops
• Interest in systems, tooling, ATS configuration, and enablement
• Strong communication skills
• Experience building reports and dashboards
• Proven track record launching programs and driving adoption

Responsibilities

• Manage candidate logistics and communications, balancing priorities of recruiters, hiring managers, and candidates
• Own day-to-day operations of our ATS (Ashby) — configuration, hygiene, troubleshooting, and continuous improvement
• Build and maintain reporting and dashboards to inform recruiting decisions
• Design and launch new recruiting programs and tools — run enablement sessions with recruiters, interviewers, etc and act as the ongoing point person
• Identify and fix breakdowns in process before they become bottlenecks
• Keep our talent ops stack integrated and running smoothly

Skills

Recruiting operations

ATS configuration

Data analytics

Stakeholder communication

Program design

Tools

Ashby ATS

Job description

Reflection AI is seeking a Recruiting Coordinator to own the machinery behind our hiring — the systems, process, and enablement that let recruiters move fast without dropping anything. You’ll sit at the center of every hire, balancing the needs of recruiters, hiring managers, and candidates, and you’ll own how talent ops runs as we scale.

Based out of SF or NY, this onsite role joins the recruiting team from day one.