Recruiting Operations Coordinator — Drive Seamless Programs

Talentify; Arlington (VA); On-site; USD 52,000 - 60,000; Part time

Benefits offered by this job

Medical, Dental & Vision

401(k) Plan

Life Insurance

Short & Long-term Disability

HSA

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is hiring Administrative Project Coordinators for an onsite role in Arlington, VA. You will join a fast-paced recruiting organization, coordinating end-to-end activities and supporting stakeholders across regions.

You will maintain data quality, manage calendars, create operational dashboards, and drive process improvements to streamline workflows. This contract position emphasizes strong communication and cross-functional collaboration.

Qualifications

• Experience in recruiting coordination or equivalent operational support role.
• Ability to manage multiple tasks and stakeholders in a fast-paced environment.
• Proficiency with Outlook, Excel, Word, and SharePoint.

Responsibilities

• Manage workflows and service requests through ticketing systems with SLA adherence.
• Coordinate end-to-end program logistics for interviewing and hiring across regions.
• Schedule interviews, manage calendars, and provide admin support to recruitment teams.
• Create reporting dashboards and status updates for leadership visibility.
• Develop process improvements to streamline workflows and automate where possible.
• Serve as primary operational contact for assigned programs across cross-functional teams.
• Conduct QA activities including audits and data validation to ensure accuracy.
• Maintain recruiting data in systems for reporting and decision-making.
• Collaborate with clients, candidates, and internal partners with strong communication.

Skills

Recruiting coordination

Project coordination

Administration

Logistics

HR support

Outlook

Excel

Word

SharePoint

Stakeholder management

Education

Degree in HR or related field

Tools

ATS

SharePoint

Excel

Outlook

Job description

Aston Carter is hiring Administrative Project Coordinators for an onsite role in Arlington, VA. You will join a fast-paced recruiting organization, coordinating end-to-end activities and supporting stakeholders across regions.

You will maintain data quality, manage calendars, create operational dashboards, and drive process improvements to streamline workflows. This contract position emphasizes strong communication and cross-functional collaboration.