Talent Acquisition Scheduler & Coordinator

Talentify; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Job summary

Aston Carter is seeking an Administrative Talent and Recruiting Coordinator in Seattle, WA for a contract role. You will partner with recruiters to support end-to-end hiring, manage scheduling, and maintain candidate records with a focus on a positive candidate experience.

The role requires coordination across recruiting operations, strong admin skills, and familiarity with ATS. On-site work in Seattle with potential remote-office style flexibility is noted.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
• Hands-on recruiting coordination, including scheduling interviews and managing candidate communications.
• Familiarity with applicant tracking systems (ATS) and talent acquisition processes.
• Bachelor’s degree.

Responsibilities

• Schedule interviews and phone screens with candidates and hiring teams, including travel logistics as needed.
• Update candidate records and job postings in ATS and other recruiting systems with accuracy.
• Confirm new hires in recruiting systems and support onboarding activities.
• Provide timely follow-up to candidates via phone and email to relay status.
• Track recruiting activities and compile weekly status reports for stakeholders.
• Coordinate post-interview debriefs and prepare materials for hiring teams.
• Identify ways to improve candidate experience and scheduling efficiency.
• Assist in coordinating other recruiting activities to support the team.

Skills

Recruiting coordination

Administrative skills

Candidate communications

ATS familiarity

MS Word

Excel

PowerPoint

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Job description

Aston Carter is seeking an Administrative Talent and Recruiting Coordinator in Seattle, WA for a contract role. You will partner with recruiters to support end-to-end hiring, manage scheduling, and maintain candidate records with a focus on a positive candidate experience.

The role requires coordination across recruiting operations, strong admin skills, and familiarity with ATS. On-site work in Seattle with potential remote-office style flexibility is noted.