Recruiting Operations Coordinator

David AI; San Francisco (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Unlimited PTO.

Top-notch health, dental, and vision 1

FSA & HSA access.

401k access.

Meals 2x daily through catering and-

snacks and beverages

Job summary

David AI in San Francisco is seeking a Recruiting Operations Coordinator to own scheduling across multiple roles and partner with recruiters and hiring stakeholders. You'll gain exposure to the full hiring lifecycle in a fast-growing AI company and report to the Recruiting Operations Manager.

This role emphasizes white-glove candidate experience, system stewardship of Ashby ATS, process improvement, and opportunities to lead recruiting operations projects and sourcing efforts.

Qualifications

• 1+ year of full-time professional work experience.
• Interest in building a career in recruiting, sourcing, or talent-adjacent roles.
• Genuine care for the candidate experience and for building relationships.
• Strong written communication — your emails are clear, warm, and you follow up when needed.
• High energy but professional — you can read the room, whether it's a nervous candidate, a rushed hiring manager, or a founder coming up to you with a question.

Responsibilities

• Own interview scheduling end-to-end across multiple roles with attention to detail and speed.
• Flex scheduling timelines and SLAs — track progress, surface risks early, and keep recruiters and hiring managers informed.
• Champion a white-glove candidate experience from start to finish — clear, warm communications to onsite candidates.
• Become a systems expert: maintain Ashby as the single source of truth, including stage updates, notes, and pipeline hygiene.
• Build relationships and work closely with recruiters, hiring managers, and interviewers to keep every search on track.
• Help uplevel processes and systems powering this function — exploring smarter, faster ways to work, including AI tools.
• Have opportunities to work on recruiting operations projects, sourcing efforts, and more.

Skills

Recruiting interest

Organizational skills

Written communication

Google Workspace proficiency

Tools

Ashby ATS

Job description

David AI in San Francisco is seeking a Recruiting Operations Coordinator to own scheduling across multiple roles and partner with recruiters and hiring stakeholders. You'll gain exposure to the full hiring lifecycle in a fast-growing AI company and report to the Recruiting Operations Manager.

This role emphasizes white-glove candidate experience, system stewardship of Ashby ATS, process improvement, and opportunities to lead recruiting operations projects and sourcing efforts.