Recruiting Coordinator

David AI; San Francisco (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Unlimited PTO.

Top-notch health, dental, and vision 1

FSA & HSA access.

401k access.

Meals 2x daily through catering and-

snacks and beverages

Job summary

David AI in San Francisco is seeking a Recruiting Operations Coordinator to own scheduling across multiple roles and partner with recruiters and hiring stakeholders. You'll gain exposure to the full hiring lifecycle in a fast-growing AI company and report to the Recruiting Operations Manager.

This role emphasizes white-glove candidate experience, system stewardship of Ashby ATS, process improvement, and opportunities to lead recruiting operations projects and sourcing efforts.

Qualifications

• 1+ year of full-time professional work experience.
• Interest in building a career in recruiting, sourcing, or talent-adjacent roles.
• Genuine care for the candidate experience and for building relationships.
• Strong written communication — your emails are clear, warm, and you follow up when needed.
• High energy but professional — you can read the room, whether it's a nervous candidate, a rushed hiring manager, or a founder coming up to you with a question.

Responsibilities

• Own interview scheduling end-to-end across multiple roles with attention to detail and speed.
• Flex scheduling timelines and SLAs — track progress, surface risks early, and keep recruiters and hiring managers informed.
• Champion a white-glove candidate experience from start to finish — clear, warm communications to onsite candidates.
• Become a systems expert: maintain Ashby as the single source of truth, including stage updates, notes, and pipeline hygiene.
• Build relationships and work closely with recruiters, hiring managers, and interviewers to keep every search on track.
• Help uplevel processes and systems powering this function — exploring smarter, faster ways to work, including AI tools.
• Have opportunities to work on recruiting operations projects, sourcing efforts, and more.

Skills

Recruiting interest

Organizational skills

Written communication

Google Workspace proficiency

Tools

Ashby ATS

Job description

About David AI

David AI is the first audio data research company. We bring an R&D approach to data–developing datasets with the same rigor AI labs bring to models. Our mission is to bring AI into the real world, and we believe audio is the gateway. Speech is versatile, accessible, and human—it fits naturally into everyday life. As audio AI advances and new use cases emerge, high-quality training data is the bottleneck. This is where David AI comes in.

David AI was founded in 2024 by a team of former Scale AI engineers and operators. In less than a year, we've brought on most FAANG companies and AI labs as customers. We recently raised a $50M Series B from Meritech, NVIDIA, Jack Altman (Alt Capital), Amplify Partners, First Round Capital and other Tier 1 investors. Our team is sharp, humble, ambitious, and tight-knit. We're looking for the best research, engineering, product, and operations minds to join us on our mission to push the frontier of audio AI.

About The Role

This role will sit at the center of our recruiting effort, owning the coordination that keeps everything moving. You’ll collaborate with recruiters and hiring stakeholders, while gaining exposure to the full hiring lifecycle at a fast-growing AI company. This role is a great starting point for someone looking to build a career in Recruiting and will report to our Recruiting Operations Manager.

What You'll Do

• Own interview scheduling end-to-end across multiple roles with attention to detail and speed
• Flex your project management muscle by owning scheduling timelines and SLAs — tracking progress, surfacing risks early, and keeping recruiters and hiring managers informed
• Champion a white-glove candidate experience from start to finish — from clear, warm communications to greeting onsite candidates
• Become a systems expert: maintain Ashby (our Applicant Tracking System) as the single source of truth, including stage updates, candidate notes, and pipeline hygiene
• Build relationships and work closely with recruiters, hiring managers, and interviewers to keep every search on track
• Help uplevel the processes and systems that power this function — looking for smarter, faster ways to work, including where AI tools can lighten the load
• Have opportunities to work on recruiting operations projects, sourcing efforts, and more

What We're Looking For

• 1+ year of full-time professional work experience
• An interest in building a career in recruiting, sourcing, or talent-adjacent roles
• Genuine care for the candidate experience and for building relationships
• Strong written communication — your emails are clear, warm, and you follow up when needed
• High energy but professional — you can read the room, whether it's a nervous candidate, a rushed hiring manager, or a founder coming up to you with a question
• Exceptional organizational instincts — you notice what others miss and fix it without being asked
• Strong command of Google Workspace (Gmail, Calendar, Docs, Sheets) for scheduling and communication
• Comfortable operating in ambiguity and in a fast-paced office environment
• Able to thrive working in office 5 days a week

Benefits

• Unlimited PTO.
• Top-notch health, dental, and vision coverage with 100% coverage for most plans.
• FSA & HSA access.
• 401k access.
• Meals 2x daily through catering and DoorDash + snacks and beverages available at the office.
• Unlimited company-sponsored Barry's classes.

Compensation Range: $75K - $100K