Recruiting Systems Lead — Ashby & AI Workflows

Applied Intuition

Sacramento (CA)

On-site

USD 90,000 - 140,000

Full time

45 hours ago

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Job summary

Applied Intuition is seeking a Recruiting Operations Specialist to maintain and optimize our ATS stack (Ashby) and data workflows for a fast-growing, in-office team. You will partner with Recruiting Operations and the People Analytics team to ensure data hygiene, implement AI-enabled automations, and help drive a seamless, data-informed hiring process from requisition open through Day 1.

Strong experience in recruiting operations, Ashby, and analytics is essential to succeed in this high-impact

Qualifications

Minimum 2 years of experience in recruiting operations, recruiting coordination, HR technology, or systems administration.
Hands‑on Ashby experience is required—including workflow and interview plan configuration, permissions, and building/maintaining reports.
Experience implementing process improvements or automation—including AI/ML tooling—with clear before‑and‑after operational results.
Strong analytical skills: comfortable working in spreadsheets and ATS reporting, spotting data quality issues, and translating findings into practical recommendations.
Systems thinking orientation—able to map dependencies across tools, teams, and processes, and anticipate the downstream effects of a change before making it.
High attention to detail and strong follow‑through in a high‑volume, fast‑changing environment, with the judgment to know when to elevate.
Clear written communication and a service mindset toward recruiters, hiring managers, and candidates.

Responsibilities

Administer and maintain the recruiting tech stack (Ashby, integrations, downstream systems)—configuring workflows, interview plans, permissions, and templates, and monitoring data integrity across global teams.
Serve as first-line support for recruiters and hiring managers: triage and resolve tickets, troubleshoot issues with offers, approvals, scheduling, and candidate communications, and escalated systemic problems with clear documentation.
Manage core recruiting operations workflows, including PID and requisition management, approval routing, and offer process execution.
Identify recurring points of recruiter friction and implement process improvements that speed up hiring and hold up as the organization grows.
Support the Analytics team on reporting: build and maintain Ashby reports and dashboards, audit data quality, and help interpret pipeline health, funnel conversion, and capacity metrics.
Deploy AI-powered solutions across recruiting workflows—automating repetitive tasks, improving candidate experience, and reducing manual data entry.
Partner with People Operations on onboarding handoffs and IT on system integrations and access management to keep cross-functional processes aligned.
Write and maintain documentation, SOPs, and enablement materials so process changes actually stick.