Recruiting Operations Coordinator

LINX; Denver (CO); On-site; USD 45,000 - 60,000; Full time

Job summary

LINX is seeking a Talent Acquisition Coordinator to support the Recruiting Team with daily administrative tasks, scheduling, tracking, and communication to keep the hiring process moving. You will be the operational backbone for coordinating interviews, postings, and onboarding for a fast-growing IT integration group.

The role requires batching multiple calendars, strong attention to detail, and discretion handling confidential data.

Qualifications

• At least 6 months of administrative, coordination, or recruiting-support experience in a fast-paced environment.
• Strong organizational skills with the ability to juggle multiple calendars, deadlines, and requests at once.
• Excellent written and verbal communication, especially in candidate-facing correspondence.
• High attention to detail, particularly with data entry and recordkeeping.
• Ability to handle confidential and sensitive information with discretion.
• Proficient in Office 365 (Excel, Word, Teams, Outlook calendar management).
• Comfortable working across departments and following direction from multiple stakeholders.

Responsibilities

• Schedule and coordinate interviews across candidates, hiring managers, and interview panels, managing calendar conflicts and last-minute changes.
• Post approved job requisitions to internal and external job boards (LinkedIn, Indeed, ADP).
• Maintain accurate, up-to-date candidate records and requisition status in the ATS.
• Serve as the point of contact for candidates during the interview process, sending confirmations, reminders, and status updates.
• Draft and send offer letters and new hire paperwork under direction of the Talent Acquisition Manager.
• Coordinate the onboarding handoff between Recruiting, HR, IT, and hiring managers, tracking that every step (equipment, system access, first-day logistics) is completed on time.
• Administer the employee referral program: log referrals, track bonus eligibility, and process referral payouts with Payroll.
• Pull and compile recruiting metrics and reports (time-to-fill, source of hire, pipeline volume) for the Talent Acquisition Manager.
• Maintain recruiting files, templates, and shared trackers, keeping documentation organized and audit-ready.
• Provide light candidate screening support (resume review, initial phone screens) when directed by a recruiter, but is not responsible for final candidate evaluation or hiring recommendations.
• Support career fair and campus recruiting logistics: registration, materials, travel coordination.

Skills

Bilingual in Spanish & English

Tools

Office 365

ATS (Applicant Tracking System)

ADP Workforce Now

Job description

LINX is seeking a Talent Acquisition Coordinator to support the Recruiting Team with daily administrative tasks, scheduling, tracking, and communication to keep the hiring process moving. You will be the operational backbone for coordinating interviews, postings, and onboarding for a fast-growing IT integration group.

The role requires batching multiple calendars, strong attention to detail, and discretion handling confidential data.