Recruiting Coordinator — Onsite in Irvine | HR & Onboarding

Helpmates; Irvine (CA); On-site; USD 47,000 - 50,000; Full time

Job summary

Helpmates in Irvine, CA is seeking a Recruiting Coordinator to support hiring and onboarding processes, starting ASAP. This on-site role offers weekday hours and opportunities to collaborate with HR leadership.

You’ll schedule interviews, coordinate background checks and offers, handle new hire paperwork, maintain accurate candidate and employee records in ADP, and help create a positive candidate experience from first contact to day one.

Qualifications

• Minimum 2 years of recruiting coordination or HR support experience.
• Experience in a professional corporate environment, preferably at HQ.
• Proficiency with ADP HR and payroll systems.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Schedule and coordinate interviews with stakeholders and leaders.
• Serve as a welcoming point of contact for candidates.
• Prepare offers, coordinate background checks, and pre-employment paperwork.
• Manage onboarding paperwork, documents, and system setup for new hires.
• Coordinate onboarding sessions and orientation programs.
• Support benefits open enrollment activities.
• Maintain accurate candidate and employee records in ADP and ATS.
• Monitor recruiting and onboarding activities and generate HR reports.
• Assist HR with administrative tasks and special projects.

Skills

Recruiting coordination

HR support

ADP HR/payroll

Onboarding coordination

Interpersonal communication

Confidentiality

Tools

ADP HR/payroll systems

Job description

Helpmates in Irvine, CA is seeking a Recruiting Coordinator to support hiring and onboarding processes, starting ASAP. This on-site role offers weekday hours and opportunities to collaborate with HR leadership.

You’ll schedule interviews, coordinate background checks and offers, handle new hire paperwork, maintain accurate candidate and employee records in ADP, and help create a positive candidate experience from first contact to day one.