Recruiting Coordinator 842410

Helpmates; Irvine (CA); On-site; USD 47,000 - 50,000; Full time

Job summary

Helpmates in Irvine, CA is seeking a Recruiting Coordinator to support hiring and onboarding processes, starting ASAP. This on-site role offers weekday hours and opportunities to collaborate with HR leadership.

You’ll schedule interviews, coordinate background checks and offers, handle new hire paperwork, maintain accurate candidate and employee records in ADP, and help create a positive candidate experience from first contact to day one.

Qualifications

• Minimum 2 years of recruiting coordination or HR support experience.
• Experience in a professional corporate environment, preferably at HQ.
• Proficiency with ADP HR and payroll systems.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Schedule and coordinate interviews with stakeholders and leaders.
• Serve as a welcoming point of contact for candidates.
• Prepare offers, coordinate background checks, and pre-employment paperwork.
• Manage onboarding paperwork, documents, and system setup for new hires.
• Coordinate onboarding sessions and orientation programs.
• Support benefits open enrollment activities.
• Maintain accurate candidate and employee records in ADP and ATS.
• Monitor recruiting and onboarding activities and generate HR reports.
• Assist HR with administrative tasks and special projects.

Skills

Recruiting coordination

HR support

ADP HR/payroll

Onboarding coordination

Interpersonal communication

Confidentiality

Tools

ADP HR/payroll systems

Job description

Recruiting Coordinator – Urgently hiring in Irvine!

Job Title: Recruiting Coordinator Pay: $34.00–$36.00 per hour Hours: Monday–Friday | 8:00 AM – 5:00 PM Start Date: ASAP

Looking for a rewarding career supporting a dynamic tech company? Join a growing organization in Irvine, CA as a Recruiting Coordinator and help shape a positive experience for candidates and new employees alike. In this role, you'll be the key connector between hiring managers, candidates, and new hires, ensuring every step of the recruitment and onboarding process runs smoothly. You'll work closely with the Human Resources team to facilitate a seamless hiring experience that makes a real difference.

What You'll Do

• Scheduling and coordinating interviews with candidates, hiring managers, and senior leadership, ensuring smooth communication and timely appointments.
• Serving as a professional and welcoming point of contact for candidates throughout the hiring journey.
• Preparing offer letters, coordinating background checks, and handling pre-employment paperwork to ensure accuracy and compliance.
• Managing onboarding paperwork, employee documentation, system setup, and preparing new hires for their first day.
• Coordinating and facilitating onboarding sessions and orientation programs to ensure new employees feel welcomed and prepared.
• Supporting annual benefits open enrollment activities, including employee communications, scheduling, and answering questions.
• Maintaining accurate employee and candidate profiles in ADP and applicant tracking systems.
• Monitoring recruiting and onboarding activities, generating reports, and maintaining HR records.
• Assisting HR colleagues with administrative tasks, employee programs, and special projects to keep everything running seamlessly.

What You'll Bring

• Minimum of 2 years of experience in recruiting coordination, HR support, or a similar role.
• Hands-on experience working in a professional corporate environment, preferably at headquarters.
• Proficiency with ADP HR and payroll systems.
• Experience coordinating new hire onboarding, orientations, and benefits enrollment.
• Exceptional organizational skills with the ability to juggle multiple deadlines and priorities effortlessly.
• Excellent communication skills, both written and verbal, with a polished, professional demeanor.
• Sharp attention to detail to ensure records and documentation are accurate.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Ability to work onsite in Irvine, CA, Monday through Friday.

Why Join Us in Irvine?

• Competitive pay of $34.00–$36.00 per hour.
• Opportunities to work at a cutting-edge technology company’s headquarters.
• Exposure to a variety of HR functions including recruiting, onboarding, and benefits administration.
• Collaborative environment where your contributions make a real impact.
• Partner with HR leaders, hiring managers, and a diverse team across departments.

Location & Schedule

This position is on‑site in Irvine, CA, with standard weekday hours from 8:00 AM to 5:00 PM.