Recruiting Coordinator (Executive Assistant)

Beacon Hill Staffing Group, LLC; Wellesley (MA); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health coverage

Discretionary bonus

401(k) match

Collaborative team environment

Job summary

Beacon Hill Staffing Group, LLC is seeking a Recruiting Coordinator (Executive Assistant) in Wellesley, MA to support senior executives, manage calendars, coordinate travel, and streamline search processes. This hybrid role offers a competitive benefits package, opportunities to prepare presentations and reports, and direct interaction with candidates and clients throughout searches.

A proactive, detail-focused communicator will excel here.

Qualifications

• 5+ years of executive support experience.
• Exceptional verbal and written communication.
• Strong organizational skills with attention to detail.
• Ability to interact with senior-level professionals and external stakeholders.
• Capable of managing multiple priorities in a deadline-driven environment.
• Proactive and collaborative working style.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements.
• Prepare presentations, reports, and marketing materials.
• Support candidate and client interactions throughout search processes.
• Maintain confidential information and records.
• Provide day-to-day support to senior executives and leadership initiatives.

Skills

Executive support

Calendar management

Communication skills

Travel coordination

Attention to detail

Stakeholder management

Education

Bachelor's degree

Job description

Recruiting Coordinator (Executive Assistant) to $100K - Exceptional Benefits Package!

Position Details

• Location: Wellesley, MA
• Work Model: Hybrid
• Degree: Required

Responsibilities

• Managing complex calendars and scheduling priorities; coordinating travel arrangements and meeting logistics; supporting candidate and client interactions throughout search processes; preparing and updating presentations, reports, and marketing materials; tracking project milestones and administrative deliverables; maintaining confidential information and records; and providing day-to-day support to senior executives and leadership initiatives.

Ideal Candidate

• 5+ years of executive support, administrative, or coordination experience.
• Exceptional verbal and written communication skills.
• Strong organizational abilities with keen attention to detail.
• Confidence interacting with senior-level professionals and external stakeholders.
• Proficiency managing multiple priorities in a deadline-driven environment.
• A proactive, personable approach with the ability to work independently and collaboratively.

Benefits

• 100% employer-covered health coverage, a discretionary bonus opportunity, a 401(k) match, and a collaborative team environment.
• Medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

This form will be used for reporting purposes only and will be kept separate from all other records.

We look forward to working with you.Beacon Hill. Employing the Future (TM)