Recruiting Coordinator: AI-Driven Scheduling & Experience

Metropolis; Nashville (TN); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) plan

Stock option plan

Bonus plans

Disability coverage

Job summary

Metropolis in Nashville is hiring a Recruiting Coordinator to support our Corporate Recruiting team. You will own end-to-end interview scheduling across multiple functions, partner with recruiters and hiring managers, and ensure smooth, proactive candidate communication throughout the interview lifecycle.

You’ll leverage AI tools and scheduling automation to streamline logistics, maintain data integrity in the ATS, and help build an inclusive, candidate-first experience as our office-first

Qualifications

• 2+ years of recruiting coordination, talent acquisition operations, or related high-volume scheduling experience in a fast-paced corporate setting.
• Proven ability to prioritize competing requests, manage high-volume calendar logistics, and maintain a high level of detail and accuracy.
• Hands-on experience utilizing generative AI tools and modern automations to reimagine routine workflows and increase operational output.
• Demonstrated ability to exercise sound judgment, resolve scheduling issues independently, and know when to elevate roadblocks.

Responsibilities

• Manage high-volume, multi-stage interview scheduling across multiple time zones for corporate teams, including virtual loops, on-site interviews, panel presentations, and debrief sessions
• Partner with corporate recruiters and hiring managers to anticipate scheduling bottlenecks, understand business priorities, and align coordination workflows
• Serve as a primary point of contact for scheduling, delivering clear, empathetic, and prompt candidate communication throughout the entire interview lifecycle
• Troubleshoot complex scheduling conflicts, interviewer cancellations, and logistical roadblocks proactively to maintain pipeline momentum
• Leverage AI tools and smart scheduling automations to streamline calendar management, interview processes, and eliminate manual coordination bottlenecks
• Own requisition management and position maintenance within the ATS, including opening and closing jobs, building templates, and updating candidate stages
• Ensure data hygiene and pipeline integrity across our ATS by updating candidate records and tracking notes in real time
• Coordinate interview logistics with internal stakeholders, including executive assistants and interview panels, to ensure a seamless on-the-day experience
• Identify operational gaps in existing hiring processes and implement AI-assisted workflows to drive speed, consistency, and scale across coordination
• Provide ad-hoc project support across talent acquisition initiatives, including building onboarding documentation, coordination guides, and hiring event logistics

Skills

Recruiting coordination

High-volume scheduling

AI tools

Calendar management

ATS experience

G Suite / Office 365

Tools

Greenhouse ATS

Automated scheduling platforms

AI prompts

Job description

Metropolis in Nashville is hiring a Recruiting Coordinator to support our Corporate Recruiting team. You will own end-to-end interview scheduling across multiple functions, partner with recruiters and hiring managers, and ensure smooth, proactive candidate communication throughout the interview lifecycle.

You’ll leverage AI tools and scheduling automation to streamline logistics, maintain data integrity in the ATS, and help build an inclusive, candidate-first experience as our office-first