Onsite Recruiting Coordinator — AI-Driven Scheduling Pro

Tutor Intelligence; Watertown (MA); On-site; USD 41,000 - 55,000; Full time

Job summary

Tutor Intelligence is building robots for factories and warehouses, and is hiring a Recruiting Coordinator to own scheduling and onsite logistics in Watertown, MA. You will automate scheduling workflows and manage candidate interactions to create a smooth, fast candidate experience.

Ideal candidates bring 1–3 years of coordination or executive support, have built AI-driven workflows, and demonstrate high urgency with strong writing and attention to detail. This is an onsite position.

Qualifications

• 1–3 years in recruiting coordination, operations, or executive support.
• Built an automation or AI workflow and can show how it works.
• High urgency and ownership: nothing sits overnight.
• Able to work onsite in Watertown, MA.

Responsibilities

• Schedule all screens, onsites, and debriefs across teams and time zones.
• Coordinate onsite logistics in Watertown, from panels/rooms to candidate arrival.
• Develop agentic workflows for availability, invites, reminders, and scorecard follow-ups.
• Maintain a clean ATS and ensure a fast, clear candidate experience.

Skills

Automation workflows

Written communication

Attention to detail

Onsite work

AI/automation familiarity

Tools

ATS

Claude

ChatGPT

Zapier

Job description

Tutor Intelligence is building robots for factories and warehouses, and is hiring a Recruiting Coordinator to own scheduling and onsite logistics in Watertown, MA. You will automate scheduling workflows and manage candidate interactions to create a smooth, fast candidate experience.

Ideal candidates bring 1–3 years of coordination or executive support, have built AI-driven workflows, and demonstrate high urgency with strong writing and attention to detail. This is an onsite position.