Recruiting Coordinator: High-Volume Scheduling & Candidate Experience

Bison; San Francisco (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Health/dental/vision benefits

Unlimited PTO

Paid parental leave

Relocation support

Job summary

Thinking Machines in San Francisco is seeking a Recruiting Coordinator to accelerate hiring, own interview scheduling, and enhance recruiting operations. You will manage high-volume interview coordination across time zones, coordinate travel and logistics, and ensure a thoughtful, high-touch candidate experience.

This role partners with recruiters and hiring managers, uses tools like Ashby and GoodTime, and contributes to data integrity and process improvements.

Qualifications

• Experience coordinating schedules with attention to detail.
• Excellent written and verbal communication with candidates.
• Ability to adapt recruitment approaches for different teams.
• Proficiency with Google Workspace and scheduling/communication tools.

Responsibilities

• Schedule and coordinate high-volume interviews across multiple time zones and stakeholders.
• Manage interview logistics including travel, expenses, and room setup.
• Serve as main candidate contact with warm, professional communication throughout screening and interviewing.
• Monitor interview capacity and prepare interviewer pools as hiring volume grows.
• Use scheduling tools (Ashby, GoodTime, ModernLoop) to automate scheduling and speed up response times.
• Provide operational recruiting support: talent mapping, data, referrals processing, and events.
• Audit and organize interview feedback; maintain recruiting documentation and Slack updates.

Skills

Scheduling coordination

Communication skills

Adaptability

Google Workspace

Slack/communication tools

Tools

Ashby

GoodTime

Workday

ModernLoop

Job description

Thinking Machines in San Francisco is seeking a Recruiting Coordinator to accelerate hiring, own interview scheduling, and enhance recruiting operations. You will manage high-volume interview coordination across time zones, coordinate travel and logistics, and ensure a thoughtful, high-touch candidate experience.

This role partners with recruiters and hiring managers, uses tools like Ashby and GoodTime, and contributes to data integrity and process improvements.