Recruiting Coordinator

Metropolis Technologies; New York (NY); On-site; USD 33,000 - 40,000; Full time

Job summary

Metropolis Technologies is seeking a Recruiting Coordinator to support our Corporate Recruiting team and champion an exceptional candidate experience. You will own end-to-end interview scheduling across corporate functions, partnering with recruiters and hiring managers to streamline logistics in a fast-paced environment.

You will leverage AI tools to automate complex scheduling, manage ATS requisitions, ensure data integrity, and coordinate with executive assistants and interview panels for a

Qualifications

• 2+ years of recruiting coordination, talent acquisition operations, or related high-volume scheduling experience in a fast-paced corporate setting.
• Demonstrated ability to prioritize competing requests, manage high-volume calendar logistics, and maintain a high level of detail and accuracy.
• Hands-on experience utilizing generative AI tools and modern automations to reimagine routine workflows and increase operational output.
• Demonstrated ability to exercise sound judgment, resolve scheduling issues independently, and know when to elevate roadblocks.
• Excellent written and verbal communication skills with an empathetic, candidate-first mindset across all touchpoints.
• Experience with Applicant Tracking Systems to manage pipelines, requisitions, and candidate records.
• Proficiency with Google Workspace or Microsoft Office 365, with advanced calendar management skills.
• Strong interpersonal skills to collaborate with recruiters, interviewers, and partners.
• Continuous-improvement mindset with the ability to diagnose and modernize workflows.

Responsibilities

• Manage high-volume, multi-stage interview scheduling across multiple time zones for corporate teams, including virtual loops, on-site interviews, panel presentations, and debrief sessions.
• Partner with recruiters and hiring managers to anticipate bottlenecks, align coordination workflows, and priorities.
• Serve as a primary scheduling contact, delivering clear, empathetic, timely communication throughout the interview lifecycle.
• Troubleshoot scheduling conflicts and bottlenecks to maintain pipeline momentum.
• Leverage AI tools and automation to streamline calendar management and interview processes.
• Own requisition management and position maintenance in the ATS, including openings/closings, templates, and candidate stages.
• Ensure data hygiene and pipeline integrity across the ATS by updating records and notes in real time.
• Coordinate interview logistics with internal stakeholders to ensure a seamless on-the-day experience.
• Identify operational gaps and implement AI-assisted workflows to drive speed and scale.
• Provide ad-hoc project support for onboarding documentation, coordination guides, and hiring events.

Skills

Recruiting coordination

High-volume scheduling

AI tools & automation

Communication

Applicant Tracking Systems

Google Workspace / Office 365

Interpersonal skills

Continuous improvement

Tools

Greenhouse ATS

AI prompts & automation

Job description

Who We Are

The real world is the next frontier, and at Metropolis, we are creating the artificial intelligence to make it responsive. We are pioneering the Recognition Economy — a future where mundane repetition disappears and being known unlocks access, comfort, and belonging everywhere you go. From transforming parking into a seamless drive-in, drive-out experience for millions of Members to expanding our intelligence layer across retail and hospitality, we are building a world that feels instinctive and magical. The future isn’t coming; it’s here, and we need builders, innovators, and problem solvers to help us create it.

Who We Are

The real world is the next frontier, and at Metropolis, we are creating the artificial intelligence to make it responsive. We are pioneering the Recognition Economy — a future where mundane repetition disappears and being known unlocks access, comfort, and belonging everywhere you go. From transforming parking into a seamless drive-in, drive-out experience for millions of Members to expanding our intelligence layer across retail and hospitality, we are building a world that feels instinctive and magical. The future isn’t coming; it’s here, and we need builders, innovators, and problem solvers to help us create it.

Who You Are

Metropolis is seeking a Recruiting Coordinator to support our Corporate Recruiting team and champion an exceptional candidate experience. In this role, you will take full ownership of end-to-end interview scheduling across multiple corporate functions, partner closely with recruiters and hiring managers to eliminate bottlenecks, and maintain pristine data integrity across our systems. By leveraging modern AI tools and scheduling automation, you will streamline complex logistics and communication in a fast-paced environment, serving as an empathetic, organized, and proactive ambassador for our team.

What You'll Do

• Manage high-volume, multi-stage interview scheduling across multiple time zones for corporate teams, including virtual loops, on-site interviews, panel presentations, and debrief sessions
• Partner with corporate recruiters and hiring managers to anticipate scheduling bottlenecks, understand business priorities, and align coordination workflows
• Serve as a primary point of contact for scheduling, delivering clear, empathetic, and prompt candidate communication throughout the entire interview lifecycle
• Troubleshoot complex scheduling conflicts, interviewer cancellations, and logistical roadblocks proactively to maintain pipeline momentum
• Leverage AI tools and smart scheduling automations to streamline calendar management, interview processes, and eliminate manual coordination bottlenecks
• Own requisition management and position maintenance within the ATS, including opening and closing jobs, building templates, and updating candidate stages
• Ensure data hygiene and pipeline integrity across our ATS by updating candidate records and tracking notes in real time
• Coordinate interview logistics with internal stakeholders, including executive assistants and interview panels, to ensure a seamless on-the-day experience
• Identify operational gaps in existing hiring processes and implement AI-assisted workflows to drive speed, consistency, and scale across coordination
• Provide ad-hoc project support across talent acquisition initiatives, including building onboarding documentation, coordination guides, and hiring event logistics

What we're looking for

• 2+ years of recruiting coordination, talent acquisition operations, or related high-volume scheduling experience in a fast-paced corporate setting
• Proven ability to prioritize competing requests, manage high-volume calendar logistics, and maintain a high level of detail and accuracy
• Hands-on experience utilizing generative AI tools and modern automations to reimagine routine workflows and increase operational output
• Demonstrated ability to exercise sound judgment, resolve scheduling issues independently, and know when to elevate roadblocks
• Excellent written and verbal communication skills with an empathetic, candidate-first mindset across all touchpoints
• Working experience utilizing modern Applicant Tracking Systems to manage pipelines, job requisitions, and candidate records
• Intermediate or higher proficiency with Google Workspace (Gmail, Google Calendar, Docs, Sheets) or Microsoft Office 365, with advanced calendar management skills
• Strong interpersonal skills with the ability to build collaborative relationships with recruiters, interviewers, and cross-functional hiring partners
• A continuous-improvement mindset with a track record of proactively diagnosing operational pain points and rolling out modern solutions

While not required, these are a plus

• Hands-on experience with Greenhouse ATS and automated scheduling platforms
• Experience building or customizing AI prompts, automated email sequences, or workflow integrations to enhance team productivity
• Experience supporting both virtual and on-site interview logistics, including candidate travel arrangements and visitor hosting

4 Days in Office

Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection.

When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows.

The anticipated base pay for this position is $24.00 USD to $29.00 USD hourly. The actual base pay offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base pay is one component of Metropolis' total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans, and more.

Metropolis may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting.

As part of this process, Metropolis retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.

Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs — without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.

We are committed to providing a welcoming, accessible hiring experience. If you need a reasonable accommodation for any part of the application or interview process, please reach out to us at [e-mail].