Recruiting Coordinator/Administrative Assistant

Celerity Staffing Solutions; Madison (WI); On-site; USD 28,000 - 33,000; Full time

Job summary

Celerity Staffing Solutions in Madison, WI is seeking a Recruiting Coordinator/Administrative Assistant for the Madison West office to support day-to-day recruiting and staffing operations.

You will assist recruiters with sourcing, screening, scheduling, onboarding, and maintaining accurate candidate records, while delivering strong customer service to candidates and clients onsite.

Qualifications

• Minimum 2 years of administrative support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication in both languages.
• Ability to handle confidential information with discretion.
• Comfort with technology including Microsoft Office and applicant tracking systems.
• Experience in staffing, recruiting, or HR support is a plus.
• Bilingual Spanish fluency is a plus.

Responsibilities

• Support recruiters and staffing managers with sourcing, screening, and scheduling candidates.
• Communicate with candidates to clarify job opportunities and requirements.
• Assist with onboarding, including paperwork, orientations, and compliance documentation.
• Maintain accurate candidate records in applicant tracking systems and internal databases.
• Help with job postings and keep open roles updated across multiple platforms.
• Deliver customer service to candidates and clients by answering questions and addressing concerns promptly.
• Collaborate with the team to support hiring goals and maintain smooth staffing operations.

Skills

Administrative support

Time management

Communication

Confidentiality

Microsoft Office

Applicant tracking systems

Bilingual Spanish

Tools

Microsoft Office

Applicant Tracking Systems

Job description

Celerity Staffing Solutions is hiring a Recruiting Coordinator/Administrative Assistant for the Madison West office to support day-to-day recruiting and staffing operations.

Responsibilities

• Support recruiters and staffing managers with sourcing, screening, and scheduling candidates
• Communicate with candidates to clarify job opportunities and requirements
• Assist with onboarding, including paperwork, orientations, and compliance documentation
• Maintain accurate candidate records in applicant tracking systems and internal databases
• Help with job postings and keep open roles updated across multiple platforms
• Deliver customer service to candidates and clients by answering questions and addressing concerns promptly
• Collaborate with the team to support hiring goals and maintain smooth staffing operations

Requirements

• 2 years of experience in an administrative support role (required)
• Strong organizational skills and effective time management
• Excellent written and verbal communication in both languages
• Ability to handle confidential information with discretionComfort with technology, including Microsoft Office and applicant tracking systems
• Prior experience in staffing, recruiting, or HR support is a plus (not required)
• Bilingual Spanish fluency is a plus

Technologies

• Microsoft Office
• Applicant tracking systems

Schedule

• Onsite, weekdays
• Hours: 8:00am to 5:00pm

Compensation

• $20–$24/hr

Location: Madison, WI (onsite)