Recruiting Coordinator & Onboarding Assistant

Celerity Staffing; Madison (WI); On-site; USD 28,000 - 33,000; Full time

Job summary

The Madison West office of Celerity Staffing is seeking a Recruiting Coordinator/Administrative Assistant who thrives on variety and clear communication. This onsite role supports recruiters and staffing managers with sourcing, scheduling, onboarding, and data entry in ATS and internal databases.

You will maintain candidate records, post open positions, coordinate interviews, and deliver excellent service to both candidates and clients.

Qualifications

• 2 years' experience in an administrative support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English; bilingual Spanish is a plus.

Responsibilities

• Assist recruiters and staffing managers with sourcing, screening, and scheduling candidates.
• Communicate with candidates to ensure understanding of job opportunities and requirements.
• Support onboarding activities, including paperwork, orientations, and compliance documentation.
• Maintain accurate candidate records in ATS and internal databases.
• Assist with job postings across multiple platforms.
• Provide excellent customer service to candidates and clients.
• Collaborate with the team to meet hiring goals and ensure smooth staffing operations.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Spanish language (bilingual)

Confidentiality

Tools

Microsoft Office

Applicant tracking systems

Job description

The Madison West office of Celerity Staffing is seeking a Recruiting Coordinator/Administrative Assistant who thrives on variety and clear communication. This onsite role supports recruiters and staffing managers with sourcing, scheduling, onboarding, and data entry in ATS and internal databases.

You will maintain candidate records, post open positions, coordinate interviews, and deliver excellent service to both candidates and clients.