Human Resources Coordinator

SustainableHR PEO & Recruiting; Madison (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

SustainableHR PEO & Recruiting in Madison, WI seeks an HR Coordinator / Recruiter to support recruiting, onboarding, and HR operations for a growing real estate client.

This role focuses on full-cycle recruiting, onboarding, and HR coordination, building relationships with candidates and hiring managers, and driving a positive candidate experience. The role offers room to grow and develop within HR disciplines.

Qualifications

• Previous recruiting or talent acquisition experience is required.
• Experience managing multiple open positions and communicating with candidates.
• Working knowledge of onboarding procedures and general HR practices.
• Strong interpersonal skills and ability to build relationships with candidates and managers.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and HRIS/payroll systems.
• Real estate, skilled trades, professional services, or high-volume recruiting is helpful but not required.
• Associate’s or bachelor’s degree preferred but not required.

Responsibilities

• Manage full-cycle recruiting for operational, maintenance, administrative, accounting, and corporate positions.
• Partner with hiring managers to understand staffing needs, position requirements, and ideal candidate profiles.
• Create and post job advertisements across appropriate recruiting platforms.
• Proactively source qualified candidates through job boards, professional networks, referrals, and direct outreach.
• Review resumes, conduct phone screens, and coordinate interviews with hiring managers.
• Maintain regular communication with candidates throughout the hiring process.
• Conduct professional reference checks and assist with background checks and other pre-employment requirements.
• Track open positions, candidate activity, and recruiting outcomes.
• Build and maintain a pipeline of qualified candidates for frequently hired positions.
• Represent the organization professionally at job fairs, networking events, and other recruiting activities as needed.
• Prepare offer letters, onboarding documents, and new-hire paperwork.
• Ensure all required employment forms and documentation are completed accurately and on time.
• Coordinate pre-employment screenings and confirm that all hiring requirements are satisfied before start dates.
• Lead new-hire orientation and provide employees with a welcoming, organized introduction to the company.
• Coordinate with managers, payroll, IT, and other departments to ensure employees are prepared for their first day.
• Enter and maintain accurate employee information within HR and payroll systems.
• Follow up with new employees and managers to support a successful onboarding experience.
• Maintain accurate and confidential employee records.
• Assist employees with routine questions regarding policies, procedures, benefits, and payroll.
• Support employee engagement, training, performance management, and retention initiatives.
• Assist with updating job descriptions, HR forms, policies, and internal communications.
• Help monitor compliance with applicable employment laws and company policies.
• Provide administrative support for additional HR projects and initiatives as assigned.
• Identify opportunities to improve recruiting, onboarding, and employee-related processes.

Skills

Recruiting

Communication

Organization

HR systems

Education

HR or related degree

Tools

Applicant Tracking Systems

HRIS

Payroll systems

Microsoft Office

Job description

Employment Type: Full-Time (Temp to Hire)

Position Overview

Our client, a growing real estate organization in Madison, is seeking a motivated and results-driven HR Coordinator / Recruiter to support recruiting, onboarding, and general human resources functions.

This role is ideal for someone with solid recruiting experience who enjoys identifying great talent, building relationships with candidates and hiring managers, and creating a positive experience for new employees. In addition to managing the recruiting process, this individual will coordinate onboarding paperwork and lead new-hire orientation.

Our client is looking for someone who is hungry to learn, willing to take initiative, and eager to build a long-term career in human resources. This is not a role for someone looking to simply maintain the status quo. The right person will bring energy, accountability, and a genuine desire to grow alongside the organization.

Key Responsibilities

Recruiting and Talent Acquisition

• Manage full-cycle recruiting for operational, maintenance, administrative, accounting, and corporate positions.
• Partner with hiring managers to understand staffing needs, position requirements, and ideal candidate profiles.
• Create and post job advertisements across appropriate recruiting platforms.
• Proactively source qualified candidates through job boards, professional networks, referrals, and direct outreach.
• Review resumes, conduct phone screens, and coordinate interviews with hiring managers.
• Maintain regular communication with candidates throughout the hiring process.
• Conduct professional reference checks and assist with background checks and other pre-employment requirements.
• Track open positions, candidate activity, and recruiting outcomes.
• Build and maintain a pipeline of qualified candidates for frequently hired positions.
• Represent the organization professionally at job fairs, networking events, and other recruiting activities as needed.

Onboarding and New-Hire Support

• Prepare offer letters, onboarding documents, and new-hire paperwork.
• Ensure all required employment forms and documentation are completed accurately and on time.
• Coordinate pre-employment screenings and confirm that all hiring requirements are satisfied before start dates.
• Lead new-hire orientation and provide employees with a welcoming, organized introduction to the company.
• Coordinate with managers, payroll, IT, and other departments to ensure employees are prepared for their first day.
• Enter and maintain accurate employee information within HR and payroll systems.
• Follow up with new employees and managers to support a successful onboarding experience.

Human Resources Coordination

• Maintain accurate and confidential employee records.
• Assist employees with routine questions regarding policies, procedures, benefits, and payroll.
• Support employee engagement, training, performance management, and retention initiatives.
• Assist with updating job descriptions, HR forms, policies, and internal communications.
• Help monitor compliance with applicable employment laws and company policies.
• Provide administrative support for additional HR projects and initiatives as assigned.
• Identify opportunities to improve recruiting, onboarding, and employee-related processes.

Qualifications

• Previous recruiting or talent acquisition experience is required.
• Experience managing multiple open positions and communicating with candidates throughout the hiring process.
• Working knowledge of onboarding procedures and general HR practices.
• Strong interpersonal skills and the ability to build relationships with candidates, employees, and managers.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and able to manage competing priorities.
• Comfortable working independently, taking ownership, and following through on commitments.
• Ability to handle confidential and sensitive information with professionalism.
• Proficiency with Microsoft Office and experience using applicant tracking, HRIS, or payroll systems.
• Previous experience in real estate, skilled trades, professional services, or high-volume recruiting is helpful but not required.
• Associate’s or bachelor’s degree in human resources, business, communications, or a related field is preferred but not required.

What Our Client Is Looking For

• A recruiter who enjoys finding and engaging strong candidates—not simply waiting for applications.
• A self-starter who notices what needs to be done and takes action.
• Someone who is dependable, responsive, and accountable for results.
• A professional who can balance urgency with accuracy and attention to detail.
• An ambitious individual who wants to expand their HR knowledge and take on greater responsibility over time.
• Someone who welcomes coaching, seeks feedback, and is motivated to advance their career.
• A team-oriented professional who understands that hiring and onboarding directly affect company performance.

Why Consider This Opportunity?

• Join a growing organization with opportunities to expand your HR responsibilities.
• Gain hands-on experience across recruiting, onboarding, employee relations, compliance, and HR operations.
• Work closely with managers and organizational leadership.
• Make a visible impact by helping the company attract, hire, and retain strong employees.
• Build a long-term career with an organization that values initiative, continuous improvement, and professional growth.