Recruiting Coordinator/Administrative Assistant

Celerity Staffing; Madison (WI); On-site; USD 28,000 - 33,000; Full time

Job summary

The Madison West office of Celerity Staffing is seeking a Recruiting Coordinator/Administrative Assistant who thrives on variety and clear communication. This onsite role supports recruiters and staffing managers with sourcing, scheduling, onboarding, and data entry in ATS and internal databases.

You will maintain candidate records, post open positions, coordinate interviews, and deliver excellent service to both candidates and clients.

Qualifications

• 2 years' experience in an administrative support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English; bilingual Spanish is a plus.

Responsibilities

• Assist recruiters and staffing managers with sourcing, screening, and scheduling candidates.
• Communicate with candidates to ensure understanding of job opportunities and requirements.
• Support onboarding activities, including paperwork, orientations, and compliance documentation.
• Maintain accurate candidate records in ATS and internal databases.
• Assist with job postings across multiple platforms.
• Provide excellent customer service to candidates and clients.
• Collaborate with the team to meet hiring goals and ensure smooth staffing operations.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Spanish language (bilingual)

Confidentiality

Tools

Microsoft Office

Applicant tracking systems

Job description

Recruiting Coordinator/Administrative Assistant

Loading... Bring your awesome communication skills, love for variety and ability to work independently to our focused and fun team! Our Madison West office is seeking a detail-oriented and motivated Recruiting Coordinator to support our recruiting and staffing operations.

Schedule:

Onsite Weekdays 8am to 5pm

Pay:

$20-24/hr

Key Responsibilities:

• Assist recruiters and staffing managers with sourcing, screening, and scheduling candidates
• Communicate with candidates to ensure clear understanding of job opportunities and requirements
• Support onboarding activities, including paperwork, orientations, and compliance documentation
• Maintain accurate candidate records in applicant tracking systems and internal databases
• Assist with job postings and updating open positions across multiple platforms
• Provide excellent customer service to candidates and clients, answering questions and addressing concerns promptly
• Collaborate with the team to meet hiring goals and ensure smooth staffing operations

Qualifications:

• 2 years' experience within an administrative support role required
• Strong organizational and time management skills
• Excellent written and verbal communication abilities in both languages
• Ability to handle confidential information with discretion
• Comfortable with technology, including Microsoft Office and applicant tracking systems
• Prior experience in staffing, recruiting, or HR support is a plus but not required
• Bilingual Spanish fluency is a plus.