Recruiting Coordinator

Cypress HCM; Santa Clara (CA); On-site; USD 41,000 - 59,000; Full time

Job summary

Cypress HCM in Santa Clara, CA is seeking a Recruiting Coordinator to manage complex interview scheduling for global teams and executive-level panels. You will own high-volume coordination, ensure time-zone accuracy, and partner with Recruiting Ops, HR, IT, and external stakeholders to deliver a seamless candidate experience.

This role requires excellent communication, meticulous organization, and a proactive problem-solving mindset to optimize hiring operations and contribute to a best-in-class

Qualifications

• 3+ years in recruiting coordination or executive support.
• Experience coordinating across multiple regions and departments.
• Strong organizational skills with attention to detail.

Responsibilities

• Own and manage complex interview scheduling for standard, high-volume, and executive-level loops.
• Navigate global logistics to resolve time-zone, visa, travel, or interviewer issues with minimal disruption.
• Draft and extend offer letters and new hire paperwork with accuracy and privacy compliance.
• Drive process improvements with Recruiting Ops, HR, and IT to enhance candidate experience.
• Create SOPs, scheduling templates, and checklists to improve team efficiency.
• Lead onboarding and onboarding shadowing for fellow coordinators.
• Coordinate marquee recruiting events like career fairs and campus recruiting.

Skills

Recruiting coordination

Executive scheduling

Global logistics

Communication

Time-zone management

Cross-functional collaboration

Tools

Google Calendar

GoodTime

Zoom

Job description

The Recruiting Coordinator will play a critical role in facilitating complex, high-touch recruitment processes, serving as a pillar of support for our global talent acquisition efforts. Beyond managing day-to-day coordination, the ideal candidate will operate with a high degree of judgment and nuance, leading complex scheduling logistics, and partnering cross-functionally to optimize our operations. The ideal candidate will have excellent communication skills, be proficient in managing multiple tasks simultaneously, and demonstrate a strong ability to collaborate across diverse internal and external networks.

Responsibilities

• Own and manage complex interview scheduling process, acting as the central point of coordination for standard, high-volume, and executive-level loops, including multi-location and international panels.
• Navigate global logistics independently, proactively anticipating and resolving pitfalls such as time-zone mismatches, visa/travel conflicts, or last-minute interviewer no-shows with minimal disruption.
• Draft and extend offer letters and new hire paperwork, ensuring absolute accuracy, data privacy compliance within the ATS, and a seamless transition to onboarding.
• Drive process optimization by partnering with Recruiting Ops, HR, and IT to identify process gaps and implement improvements that enhance the candidate experience.
• Author and refine team documentation, developing SOPs, scheduling templates, and checklists to increase overall team efficiency.
• Invest in your fellow coordinators, actively leading onboarding, shadowing support, and sharing best practices during team syncs.
• Coordinate and support marquee recruiting events, such as career fairs and campus recruiting, to help attract top talent.

Qualifications

• 3+ years of recruiting coordination, executive administration, or related fast-paced operations experience.
• Deep understanding of international logistics and regional hiring norms, with proven experience coordinating across multiple regions and departments.
• Exceptional organizational skills and meticulous attention to detail, with a demonstrated ability to manage high-volume, shifting priorities independently.
• Advanced proficiency with Applicant Tracking Systems (ATS) and virtual interview tools (e.g., Google Calendar, GoodTime, Zoom), with the ability to troubleshoot system issues and support others in using them effectively.
• Strong cross-functional collaboration skills, with the discretion and professionalism required to partner with executives, Recruiting Ops, and external stakeholders.
• A proactive, problem-solving mindset and a passion for delivering a best-in-class, empathetic candidate experience.

Compensation: $30 - $43 per hour