Recruiting Coordinator

NSS; Reston (VA); On-site; USD 48,000 - 64,000; Full time

Job summary

NSS in Reston, VA is seeking a Recruiting Coordinator to manage interview logistics and candidate experience. You will coordinate travel and hotel needs through Egencia, keep candidate records and job postings updated in ATS, and work with recruiters and hiring teams to maintain smooth interview processes.

The role emphasizes strong communication, attention to detail, and the ability to navigate dynamic schedules while delivering a positive candidate experience.

Qualifications

• Experience as a Recruiting Coordinator or in Recruiting.
• Candidate-first mentality.
• Able to work efficiently and prioritize tasks in a dynamic environment.
• Relentless attention to detail and accuracy.
• Great team player but can also work well independently with limited guidance.
• Process-driven with strong habits and a passion for process improvement and efficiency.
• Strong verbal and written communication skills with an emphasis on providing good customer service and building strong relationships.
• Ability to remain composed and detail-oriented in a fast-paced and dynamic environment.

Responsibilities

• Manage all interview scheduling logistics from request to conclusion.
• Assist candidates with travel and hotel via Egencia.
• Update candidate records and job postings in ATS.
• Navigate interviewers' complex and dynamic schedules.
• Correspond with candidates by phone and email.
• Identify bottlenecks and improve candidate experience and scheduling efficiency.
• Greet candidates and facilitate onsite interviews with poise.
• Generate new hire offer documents.
• Build relationships with recruiters, sourcers, hiring managers, interviewers, and recruiting coordination team.

Skills

Candidate-focused

Time management

Communication

Detail-oriented

Customer service

Education

Bachelor's degree

Tools

Egencia

ATS

Outlook

Job description

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Assist prospective candidates with travel and hotel accommodations through Egencia
• Update candidate records and job postings in ATS
• Navigate interviewers complex and dynamic schedules
• Correspond with candidates via phone and email
• Find opportunities for interview process improvement, including identifying bottlenecks and improving candidate experience and scheduling efficiency
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
• Generate new hire offer documents
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination tea m)

DESCRIPTION

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process
• Assist prospective candidates with travel and hotel accommodations through Egencia
• Update candidate records and job postings in ATS
• Navigate interviewers complex and dynamic schedules
• Correspond with candidates via phone and email
• Find opportunities for interview process improvement, including identifying bottlenecks and improving candidate experience and scheduling efficiency
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience
• Generate new hire offer documents
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination tea m)

QUALIFICATIONS

• Experience as a Recruiting Coordinator or in Recruiting
• Candidate-first mentality
• Able to work efficiently and prioritize tasks in a dynamic environment
• Relentless attention to detail and accuracy
• Great team player but can also work well independently with limited guidance
• Process-driven with strong habits and a passion for process improvement and efficiency
• Strong verbal and written communication skills with an emphasis on providing good customer service and building strong relationships
• Ability to remain composed and detail-oriented in a fast-paced and dynamic environment

BONUS POINTS

• Experience with ATS applications
• Heavy scheduling within Outlook
• Experience working with and geographically diverse teams