Senior Executive Recruiting Coordinator

Cypress HCM; San Francisco (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Cypress HCM in San Francisco is seeking a Recruiting Coordinator to manage interview logistics and travel arrangements for a fast-paced hiring team.

You will use Ashby ATS and other tools to keep candidates and hiring managers aligned, support multiple functions, and drive a smooth interview process globally.

Qualifications

• Bachelor’s degree and 3+ years in recruiting coordination.
• Candidate experience is a top priority.
• Detail oriented with strong multitasking ability.

Responsibilities

• Coordinate, schedule, and manage interviews and travel/accommodation when needed.
• Use Ashby ATS and recruiting tools to stay organized for a busy team.
• Support multiple functions, cross-training, and scheduling tasks.
• High-volume global scheduling of phone screens, video, and onsite interviews.
• Communicate updates to candidates on interview status.
• Develop strong candidate and stakeholder relationships and maintain clear communication.

Skills

Interview scheduling

Candidate experience

Stakeholder comms

Attention to detail

Organization

Problem solving

Education

Bachelor’s degree

3+ years recruiting coordination experience

Job description

• Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.
• Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.
• Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
• High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
• Communicating updates to candidates regarding their applicant/interview status as needed.
• Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.

Requirements

• Bachelor’s Degree and ideally 3+ years of experience in a fast-paced recruiting coordinator position
• Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience.
• Detail oriented, highly organized, able to multitask - we move fast here and we are constantly changing directions, but we keep it all together AND we think that is fun. You should too.
• An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness
• Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
• Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.
• Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor.
• Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.