Senior Recruiting Coordinator

Field of Talent; Boston (MA); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Field of Talent is seeking a Recruiting Coordinator / Talent Acquisition Operations Specialist to support a remote USA-based team in a hybrid, full-time role. You will coordinate interviews, manage ATS updates, and handle onboarding logistics for multiple searches across industries.

The role emphasizes fast, professional candidate touchpoints, data integrity, and a scalable workflow in a Recruiting as a Service model.

Qualifications

• 2+ years coordinating recruiting, staffing, or high-volume professional scheduling.
• Hands-on ATS administration and workflow management.
• High-volume calendar management across multiple time zones using Google Workspace / Microsoft Outlook.
• Offer letter assembly, reference checks, and candidate onboarding logistics.

Responsibilities

• Drive Calendar Execution: Confirm interview requests within one business day, with prep notes and reminders.
• Own Candidate Touchpoints: Manage communications with under-24-hour response windows on active searches.
• Maintain Data Integrity: Direct ATS updates, stages, and notes for accurate pipeline tracking.
• Manage Workflow Logistics: Assemble offer letters, coordinate reference checks, and guide onboarding logistics.
• Monitor Pipeline Health: Identify bottlenecks and blockers and collaborate with recruiters to resolve quickly.
• Track Operating Metrics: Generate weekly scorecards on time-to-slate, interview completion, and response speeds.

Skills

Recruiting coordination

ATS administration

Calendar management

Offer letters & onboarding

Tools

Google Workspace

Microsoft Outlook

Job description

Job Title: Recruiting Coordinator / Talent Acquisition Operations Specialist

Location: Remote (USA)

Work Arrangement: Hybrid (full-time) (W-2 or Contract or Contract-to-Hire)

Required Technical Skills

• 2+ years coordinating recruiting, staffing, or high-volume professional scheduling
• Hands-on Applicant Tracking System (ATS) administration and workflow management
• High-volume calendar management across multiple time zones using Google Workspace / Microsoft Outlook
• Offer letter assembly, reference check administration, and candidate onboarding logistics

Preferred Technical Skills

• Experience in a Recruiting as a Service (RaaS) or agency/RPO environment
• Reporting and analytics via recruitment scorecards, SLAs, and pipeline metrics

Employer Value Proposition: Shape the future of talent acquisition within a modern Recruiting as a Service (RaaS) model. Enjoy total remote flexibility, zero reliance on placement fees, transparent performance metrics, and direct input into process design on an early, agile team.

Hiring fails in the gaps: slow replies, missed interviews, and messy status updates. As a Recruiting Coordinator, you will eliminate those friction points, ensuring every candidate and hiring team experiences a fast, clear, and high-touch hiring process. Operating at the center of our Recruiting as a Service (RaaS) model, you will bring structure, accountability, and seamless execution to diverse talent searches across technology, finance, healthcare, creative, and operations.

Why You Should Join Us

• Modern Hiring Model: Work in a Recruiting as a Service (RaaS) environment focused on quality and speed rather than transaction-based placement fees.
• Process Ownership: Play an active role in building and refining recruitment operations rather than just following rigid legacy playbooks.
• Broad Exposure: Manage workflows and touchpoints across a wide range of industries and professional functions.
• Culture of Transparency: Experience clear performance expectations measured through real metrics like time-to-slate and response rates.

What You Will Do to Succeed

• Drive Calendar Execution: Confirm interview requests within one business day, sending comprehensive prep notes and reminders to keep no-show rates near zero.
• Own Candidate Touchpoints: Manage candidate communications from first reach-out to offer acceptance, maintaining strict under-24-hour response windows on active searches.
• Maintain Data Integrity: Direct all ATS updates, stages, and notes so pipeline tracking and weekly reports are accurate and client-ready.
• Manage Workflow Logistics: Assemble offer letters, coordinate reference checks, and guide candidate onboarding logistics to ensure seamless conversions.
• Monitor Pipeline Health: Proactively identify scheduling bottlenecks, thin candidate slates, or stalled pipeline stages, collaborating with recruiters to resolve blockers immediately.
• Track Operating Metrics: Generate weekly performance scorecards tracking time-to-slate, interview completion rates, and candidate response speeds.

Qualifications

• Hands-on experience in recruiting coordination, staffing operations, or high-volume scheduling.
• Advanced proficiency in managing Applicant Tracking Systems (ATS) and administrative workflows.
• Strong written communication skills with experience drafting clear updates for candidates and hiring managers.
• Proven ability to coordinate multiple active searches concurrently while meeting strict same-day SLA turnaround times.