Recruiting Coordinator

SmartRecruiters, Inc.; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Employer.com is seeking a Recruiting Coordinator to be the logistical heartbeat of our Talent Acquisition team. This six-month contract role requires on-site presence in Atlanta three days a week.

You will schedule interviews across multiple time zones, manage candidate communications, maintain ATS records, and support hiring managers with materials and playbooks. A bachelor’s degree or equivalent experience is expected, with 1–3 years in recruiting coordination preferred.

Qualifications

• 1–3 years of experience in recruiting coordination, scheduling, administrative support, or a similar customer-facing role (internships and contract experience welcome)
• Exceptional organization and the ability to juggle many moving pieces without dropping a ball
• Clear, friendly, professional written and verbal communication
• Comfort working in fast-paced, high-volume environments with shifting priorities
• Sound judgment and a strong commitment to confidentiality
• Proficiency with calendar and scheduling tools and Google Workspace or Microsoft Office
• Experience with an ATS (such as SmartRecruiters, Greenhouse, Lever, or Workday) is a plus
• A bachelor's degree or equivalent practical experience

Responsibilities

• Schedule and coordinate interviews across multiple time zones, including panel, onsite, and virtual loops
• Deliver a warm, polished candidate experience from first outreach through offer and onboarding handoff
• Maintain accurate, up-to-date records in the ATS, including candidate dispositions, interview feedback, and pipeline status
• Partner with recruiters and hiring managers to prepare interview materials, agendas, and scorecards
• Draft and send candidate communications, including interview confirmations, follow-ups, and rejection notes
• Coordinate travel and logistics for onsite candidates when needed
• Identify process improvements and help build templates, trackers, and playbooks that make the team faster and more consistent
• Handle sensitive candidate and company information with discretion and professionalism

Skills

Excellent organization

Communication skills

Discretion/confidentiality

Calendar/ scheduling tools

Education

Bachelor's degree or equivalent practical experience

Tools

ATS (SmartRecruiters)

Google Workspace / Microsoft Office

Job description

Employer.com is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com . Together, we provide talent acquisition services to fit the unique hiring challenges of our clients; whether building recruiting processes, attracting top talent, or payrolling contractors, we can help.

Job Description

Our client is a fast-growing, innovative technology company with a collaborative culture and an ambitious hiring roadmap. They are looking for a Recruiting Coordinator to be the logistical heartbeat of their Talent Acquisition team. This position is three days a week on-site in Atlanta and a six-month contract.

What You'll Do

• Schedule and coordinate interviews across multiple time zones, including panel, onsite, and virtual loops, keeping candidates and interviewers informed every step of the way
• Deliver a warm, polished candidate experience from first outreach through offer and onboarding handoff
• Maintain accurate, up-to-date records in the applicant tracking system (ATS), including candidate dispositions, interview feedback, and pipeline status
• Partner with recruiters and hiring managers to prepare interview materials, agendas, and scorecards
• Draft and send candidate communications, including interview confirmations, follow-ups, and rejection notes
• Coordinate travel and logistics for onsite candidates when needed
• Identify process improvements and help build templates, trackers, and playbooks that make the team faster and more consistent
• Handle sensitive candidate and company information with discretion and professionalism

Qualifications

• 1–3 years of experience in recruiting coordination, scheduling, administrative support, or a similar customer-facing role (internships and contract experience welcome)
• Exceptional organization and the ability to juggle many moving pieces without dropping a ball
• Clear, friendly, professional written and verbal communication
• Comfort working in fast-paced, high-volume environments with shifting priorities
• Sound judgment and a strong commitment to confidentiality
• Proficiency with calendar and scheduling tools and Google Workspace or Microsoft Office
• Experience with an ATS (such as SmartRecruiters, Greenhouse, Lever, or Workday) is a plus
• A bachelor's degree or equivalent practical experience

Nice to Have

• Experience supporting technical or engineering hiring
• Familiarity with interview-scheduling automation and recruiting analytics
• A passion for creating inclusive, equitable hiring experiences

Additional Information

All your information will be kept confidential according to EEO guidelines.