Recruiting Coordinator

Mission Staffing; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Mission Staffing partnered with a leading investment firm to recruit a Recruiting Coordinator. The role focuses on coordinating interviews across multiple teams and time zones, supporting candidates and hiring managers, and maintaining accurate recruiting data.

The ideal candidate will have 1–2 years of recruiting coordination or scheduling experience, with exposure to high-volume calendars and HR systems such as Workday. Strong communication and discretion are essential.

Qualifications

• 1–2 years of recruiting coordination or scheduling experience.
• Experience in a high-volume, calendar-intensive role.
• Experience in financial services preferred.
• Proficiency with HR systems; Workday is a plus.

Responsibilities

• Manage high-volume interview scheduling across roles, teams, and time zones.
• Coordinate calendars for candidates, hiring managers, and interviewers; resolve conflicts.
• Schedule phone screens, technical interviews, and onsite or virtual loops.
• Prepare candidates and interviewers with agendas and materials.
• Handle rescheduling, cancellations, and last-minute changes.
• Follow up with interviewers for timely feedback.
• Maintain accurate candidate, requisition, and recruiting data in systems.
• Escalate issues to HR or Recruiting teams.
• Support process improvements including standardization and automation.
• Partner with internal teams to communicate process improvements.

Skills

Recruiting coordination

Scheduling

Executive assistance

Calendar management

Communication skills

Tools

Workday HCM

Microsoft Office

Job description

Our client, a leading investment firm, is seeking a Recruiting Coordinator to support its growing HR and Recruiting team. The ideal candidate will have experience in recruiting coordination, interview scheduling, executive assistance, or a similar high-volume, calendar-intensive role. This position will focus on coordinating interviews across multiple teams and time zones, supporting candidates and hiring managers, maintaining accurate recruiting data, and helping drive process improvements.

Responsibilities:

• Manage high-volume interview scheduling across multiple roles, teams, and time zones
• Coordinate calendars for candidates, hiring managers, and interviewers and proactively resolve scheduling conflicts
• Schedule phone screens, technical interviews, and onsite or virtual interview loops
• Prepare candidates and interviewers with agendas, logistics, and relevant materials
• Handle rescheduling, cancellations, and last-minute changes efficiently and professionally
• Follow up with interviewers to ensure timely submission of candidate feedback
• Maintain accurate candidate, requisition, and recruiting information within HR and recruiting systems
• Escalate recruiting and scheduling issues to the appropriate HR or Recruiting team members
• Support recruiting and HR process improvements, including standardization, automation, and operational efficiency
• Partner with internal teams to implement and communicate process improvements

Requirements:

• 1–2 years of experience in Recruiting Coordination, scheduling, executive assistance, or a similar high-volume, calendar-intensive role
• Experience within financial services, hedge funds, private equity, or a similar professional environment preferred
• Experience with recruiting and HR systems; Workday HCM and/or Recruiting experience preferred
• Proficiency with Microsoft Office, including Outlook, Excel, Teams, Word, and PowerPoint
• Strong written and verbal communication skills with a service-oriented approach
• High level of professionalism, discretion, and ability to handle confidential information