Recruiting Coordinator

Muon Space; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, dental and vision coverage

Parental leave

Generous time off

401(k) plan with equity

Fully stocked kitchen

Dog-friendly office

Job summary

Muon Space is seeking a Recruiting Coordinator to join our Talent Acquisition team. You’ll deliver a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process.

Coordinate interviews across time zones, including virtual and on-site meetings. Maintain Greenhouse records, assist with headcount tracking and sourcing, and help drive a smooth, high-growth hiring process.

Qualifications

• 1+ year of experience in recruiting coordination, operations, or similar role in a fast-paced technical environment.
• Experience coordinating complex interview schedules across multiple time zones and seniority levels.
• Proficiency with Google Workspace, Slack, and Greenhouse.
• Excellent verbal and written communication.
• Ability to manage multiple priorities in a fast-paced startup environment.

Responsibilities

• Deliver a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process.
• Coordinate and schedule interviews across time zones, including virtual and on-site meetings.
• Serve as the primary point of contact for candidates with timely and clear communication.
• Maintain our applicant tracking system (Greenhouse) with accurate records, job descriptions, and interview plans.
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process.
• Manage interview logistics such as booking rooms and setting up video links; assist with travel when applicable.
• Greet and support candidates during on-site interviews to ensure a welcoming experience.
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing.
• Help coordinate recruiting events and internal sourcing jams.
• Identify opportunities for process improvements that enhance candidate experience and team operations.

Skills

Excellent communication

Organized and detail-oriented

Multitasking

Proactive

Collaboration

Recruiting coordination

Tools

Google Workspace

Slack

Greenhouse

Job description

Who you are

• The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment
• 1+ year of experience in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment
• Strong attention to detail and organizational skills
• Excellent verbal and written communication
• Proven ability to manage multiple priorities with a positive, team-oriented attitude
• Proficiency with Google Workspace (Calendar, Gmail, Docs), Slack, and Greenhouse
• Proven ability to manage multiple priorities, adapt to changing business needs, and thrive in a fast-paced environment
• Experience coordinating complex interview schedules across multiple time zones and seniority levels
• Strong problem-solving skills with the ability to proactively identify and resolve scheduling conflicts
• Demonstrated ability to build positive relationships with candidates, hiring managers, and interviewers
• Experience in a high-growth startup
• Experience using scheduling tools like Modernloop, Goodtime, or other similar tools
• This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. 1157, or (iv) asylee under 8 U.S.C. 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency

What the job involves

• Muon seeks a Recruiting Coordinator to join our Talent Acquisition team
• In this role, you’ll be instrumental in delivering a seamless candidate experience while supporting recruiters and hiring managers throughout the interview process
• This is a great opportunity for someone who thrives in a dynamic environment and is passionate about helping teams grow
• Coordinate and schedule interviews across time zones, including virtual and on-site meetings
• Serve as the primary point of contact for candidates, ensuring timely and clear communication throughout the interview process
• Maintain our applicant tracking system (Greenhouse), including accurate candidate records, job descriptions, interview plans and postings
• Partner with recruiters and hiring managers to drive an efficient, organized hiring process
• Manage interview logistics such as booking rooms, setting up video links, and handling travel arrangements when applicable
• Greet and support candidates during on-site interviews, ensuring a welcoming and professional experience
• Support broader recruiting efforts including headcount tracking, reporting, and sourcing
• Help coordinate recruiting events and internal sourcing jams
• Identify opportunities for process improvements that enhance candidate experience and team operations

Benefits

• 100% health, dental, and vision coverage for employees; 50% coverage for dependents (Concierge Medical offered through One Medical where available)
• Parental leave for primary and secondary caregivers
• Generous time off policy
• 401(k) plan through Betterment and equity management through Carta
• Fully stocked kitchen at our HQ and we cater lunch 3 days per week
• Dog-friendly office