Recruiting Coordinator

Navan; San Francisco (CA); Hybrid; USD 65,000 - 100,000; Full time

Benefits offered by this job

Parental leave

Commuter benefits

Healthcare

Flexible Vacation

Health and Wellness

Fuel for Connection

Pet Friendly

IATAN (travel-related discounts)

401k (retirement plan)

Connectivity Allowance

Learning & Development

Job summary

Navan in San Francisco is seeking a Recruiting Coordinator who thrives on orchestration of interview schedules, travel logistics, and delivering a VIP candidate experience. You will partner with recruiters and hiring managers to streamline processes and drive operational efficiency across the recruitment cycle.

You will own scheduling, support onboarding, and contribute to process improvements through automation.

Qualifications

• 1–2+ years of recruiting coordination experience with scheduling expertise.
• Strong relationship builder able to engage internal and external stakeholders.
• Excellent interpersonal and communication skills delivering high-touch experience.
• Solutions-oriented with a passion for customer service and operational excellence.
• Adaptable in dynamic, fast-paced environments.

Responsibilities

• Manage full-cycle coordination of candidate interviews, including scheduling and logistics for virtual and onsite interviews.
• Roll out the red carpet for candidates and ensure a smooth and engaging experience.
• Partner with recruiters, executive assistants, and hiring teams to deliver results.
• Drive process improvements and automate recruiting coordination to support onboarding.
• Serve as candidate experience guru and advise hiring managers with expertise.
• Support offer letters, background checks, onboarding tasks, and talent processes.

Skills

Scheduling interviews

Stakeholder engagement

Candidate experience

Operational excellence

Process improvement

Recruiting tech stacks

Tools

Greenhouse

ModernLoop

Metaview

Job description

• As a Recruiting Coordinator, you’ll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights
• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews
• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable
• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results
• Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation
• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise
• Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed
• Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes
• Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization
• Partner closely with full-cycle recruiters and in-house business leaders to align hiring strategies and ensure seamless execution
• Hold cross-functional responsibilities spanning recruiting coordination and people operations to support end-to-end talent initiatives

Benefits

• Parental leave
• Commuter benefits
• Healthcare
• Flexible Vacation
• Health and Wellness
• Fuel for Connection
• Pet Friendly
• IATAN (travel-related discounts)
• 401k (retirement plan)
• Connectivity Allowance
• Learning & Development

We’re looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!Exceptional organizational skills with a knack for juggling multiple priorities seamlessly1–2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressureStrong relationship builder capable of engaging effectively with internal and external stakeholdersStellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teamsSolutions-oriented mindset with a passion for customer service and operational excellenceHigh adaptability and agility to thrive in dynamic, rapidly changing environmentsHands-on experience with modern recruiting tech stacks (e.g., Greenhouse, ModernLoop, Metaview)