Recruiting Coordinator

Navan; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Parental leave

Commuter benefits

Healthcare

Flexible Vacation

Health and Wellness

Fuel for Connection

Pet Friendly

IATAN (travel-related discounts)

401k (retirement plan)

Connectivity Allowance

Learning & Development

Job summary

Navan in New York, NY is seeking a Recruiting Coordinator to orchestrate interview logistics and candidate experience. You will partner with recruiters and hiring managers, drive scheduling, travel arrangements, and end-to-end coordination for virtual and onsite interviews.

You'll own workflows with recruiters and cross-functional teams, implement process improvements, and support onboarding to raise efficiency and candidate satisfaction.

Qualifications

• 1–2+ years in recruiting coordination or similar role.
• Excellent organizational and communication skills.
• Experience with modern recruiting tech stacks (Greenhouse, ModernLoop, Metaview).

Responsibilities

• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews.
• Roll out a premium candidate experience and partner with recruiters and hiring managers.
• Drive process improvements and support onboarding to elevate efficiency.

Skills

Scheduling

Stakeholder mgmt

Travel coordination

Communication

Attention to detail

Tools

Greenhouse

ModernLoop

Metaview

Job description

• As a Recruiting Coordinator, you’ll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights
• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews
• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable
• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results
• Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation
• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise
• Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed
• Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes
• Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization
• Partner closely with full-cycle recruiters and in-house business leaders to align hiring strategies and ensure seamless execution
• Hold cross-functional responsibilities spanning recruiting coordination and people operations to support end-to-end talent initiatives

Benefits

• Parental leave
• Commuter benefits
• Healthcare
• Flexible Vacation
• Health and Wellness
• Fuel for Connection
• Pet Friendly
• IATAN (travel-related discounts)
• 401k (retirement plan)
• Connectivity Allowance
• Learning & Development

We’re looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you! Solutions-oriented mindset with a passion for customer service and operational excellence Hands-on experience with modern recruiting tech stacks (e.g., "Greenhouse, ModernLoop, Metaview") 1-2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressure High adaptability and agility to thrive in dynamic, rapidly changing environments Stellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teams Strong relationship builder capable of engaging effectively with internal and external stakeholders Exceptional organizational skills with a knack for juggling multiple priorities seamlessly