Research Recruitment Coordinator

SeattleNTC; Seattle (WA); On-site; USD 52,000 - 65,000; Full time

Job summary

SeattleNTC is seeking a Research Recruitment Coordinator to support talent acquisition by coordinating communication between candidates, hiring managers, and recruitment teams, scheduling interviews, maintaining ATS, and assisting with onboarding logistics.

This role helps generate reports, support workforce planning, ensure a positive candidate experience, and uphold the employer brand throughout the hiring journey.

Qualifications

• At least 1-2 years of experience in recruitment coordination, human resources, or administrative support.
• Proficiency with applicant tracking systems (ATS) and Microsoft Office Suite.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate and schedule interviews between candidates and hiring managers, ensuring clear communication and timely follow-ups.
• Manage applicant tracking systems by updating candidate statuses, maintaining accurate records, and generating recruitment reports.
• Assist in drafting and posting job advertisements across various platforms to attract qualified candidates.
• Support the onboarding process by preparing necessary documentation and coordinating with relevant departments to facilitate new hire integration.
• Communicate with candidates to provide updates, answer inquiries, and deliver a positive recruitment experience.
• Collaborate with recruitment teams to identify process improvements and implement best practices in talent acquisition.
• Maintain compliance with company policies and legal requirements related to recruitment and hiring.

Skills

ATS proficiency

Organizational skills

Multitasking

Verbal communication

Written communication

Tools

Microsoft Office Suite

HRIS

Recruitment analytics tools

Job description

The Research Recruitment Coordinator plays a pivotal role in supporting the talent acquisition process by managing and streamlining recruitment activities to ensure a seamless candidate experience. This position is responsible for coordinating communication between candidates, hiring managers, and recruitment teams to facilitate timely and effective hiring decisions. The Recruitment Coordinator will oversee scheduling interviews, maintaining applicant tracking systems, and assisting with onboarding logistics to enhance operational efficiency. By managing recruitment data and generating reports, this role contributes to strategic workforce planning and continuous improvement of recruitment processes. Ultimately, the Recruitment Coordinator ensures that the organization attracts and secures top talent while maintaining a positive employer brand throughout the hiring journey.

Minimum Qualifications:

• At least 1-2 years of experience in recruitment coordination, human resources, or administrative support.
• Proficiency with applicant tracking systems (ATS) and Microsoft Office Suite.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience working in a fast-paced corporate recruitment environment.
• Familiarity with employment laws and regulations in the United States.
• Certification in Human Resources (e.g., SHRM-CP or PHR).
• Experience with HRIS systems and recruitment analytics tools.
• Demonstrated ability to work collaboratively within cross-functional teams.

Responsibilities:

• Coordinate and schedule interviews between candidates and hiring managers, ensuring clear communication and timely follow-ups.
• Manage applicant tracking systems by updating candidate statuses, maintaining accurate records, and generating recruitment reports.
• Assist in drafting and posting job advertisements across various platforms to attract qualified candidates.
• Support the onboarding process by preparing necessary documentation and coordinating with relevant departments to facilitate new hire integration.
• Communicate with candidates to provide updates, answer inquiries, and deliver a positive recruitment experience.
• Collaborate with recruitment teams to identify process improvements and implement best practices in talent acquisition.
• Maintain compliance with company policies and legal requirements related to recruitment and hiring.

Skills:

The Recruitment Coordinator utilizes strong organizational skills daily to manage multiple recruitment activities simultaneously, ensuring deadlines are met and processes run smoothly. Communication skills are essential for effectively liaising with candidates, hiring managers, and team members to facilitate clear and timely information exchange. Proficiency with applicant tracking systems and HR software enables the coordinator to maintain accurate candidate data and generate insightful reports that support decision-making. Attention to detail is critical when managing scheduling, documentation, and compliance to avoid errors and uphold company standards. Additionally, problem-solving skills help the coordinator address scheduling conflicts and process inefficiencies, contributing to continuous improvement in recruitment operations.