Recruiting Coordinator

Ultimate Staffing Services; Pasadena (CA); On-site; USD 30,000 - 40,000; Full time

Job summary

Ultimate Staffing Services is seeking a Recruiting Coordinator to join a fast-paced talent acquisition team in California. This temp-to-hire role emphasizes candidate engagement and interview scheduling while ensuring data accuracy across the ATS.

The ideal candidate has 3+ years of recruiting coordination, strong interpersonal skills, and the ability to manage calendars, travel, and collaborate with recruiters and hiring managers.

Qualifications

• 3+ years of recruiting/talent acquisition coordination experience.
• Strong interpersonal and communication skills.
• Experience with ATS and MS Office; data entry and confidentiality.
• Ability to work independently with minimal supervision.
• Knowledge of employment laws and recruiting best practices.

Responsibilities

• Review candidate resumes for open positions.
• Engage with candidates and proactively contact candidates to check in and answer questions.
• Assist with scheduling interviews and coordinate candidate travel.
• Answer phones and greet employees and candidates.
• Follow established talent acquisition processes and ensure data accuracy.
• Manage offer letters and related materials.

Skills

Recruiting coordination

Candidate sourcing

Interview scheduling

Stakeholder communication

Education

Bachelor's degree preferred in HR/Business

High School Diploma or equivalent

Tools

ATS (Applicant Tracking System)

Google Workspace

Microsoft Office

Job description

Salary: USD22 - USD29 per hour

Position Overview

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Recruiting Coordinator to join a dynamic team in California. This role is a temp-to-hire position that requires an individual with strong interpersonal skills and a passion for talent acquisition. This opportunity is perfect for someone who thrives in a fast-paced environment and enjoys engaging with candidates throughout the recruitment process.

Responsibilities

• Review candidate resumes for open positions.
• Engage with candidates, respond to inbound questions, and proactively contact candidates to check in, follow up, and answer questions.
• Assist with scheduling phone and onsite interviews and coordinate candidate travel.
• Answer phones and greet employees and candidates.
• Follow established talent acquisition processes and use of technologies to ensure data accuracy.
• Ensure the proper compilation of offer letters and related materials.
• Provide guidance on the recruiting process to fill positions quickly with qualified and motivated candidates.
• Support corporate recruiters and hiring managers in building and enhancing recruiting strategies.
• Perform administrative duties as needed to support the recruiting team.
• Participate in recruiting events as needed.
• Work closely with other coordinators and administrative support throughout the organization to ensure timely and efficient scheduling of candidates and interviewers.
• Identify and assist in improving the recruiting process.
• Track recruiting and hiring process/metrics to ensure transparency and measurability.
• Work with external recruiting firms, job sites, social media, and career fairs to ensure cost-effective and optimal sourcing tools to find great candidates.
• Manage the Applicant Tracking System by tracking and updating candidates' profiles as needed.
• Other duties as assigned by HR Management.

Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred in a job-related concentration (e.g., HR Management, Organizational Development, Business).
• 3+ years of experience as a Recruiting/Talent Acquisition coordinator or similar role.
• Strong interpersonal skills.
• Experience providing positive customer service experiences to external and/or internal stakeholders.
• Excellent written and verbal communication skills.
• Must possess a high degree of integrity, reliability, and trustworthiness.
• Must be detail-oriented and understand the importance of recruiting.
• General knowledge of various employment laws and practices.
• Ability to work independently with minimal supervision and resolve problems in a timely manner.
• Knowledge of Applicant Tracking Systems and ability to streamline processes whenever possible.
• Excellent computer skills in a Microsoft Windows environment.
• Proficiency in Google suite of applications.
• Experience managing calendars, meetings, tasks, deadlines, and multiple priorities.
• Maintain confidentiality of candidate and organizational information.

Preferred Skills

• Prior HR experience within the construction or contracting industries.
• Oracle HCM/ATS experience.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM PST

$22 - $29 per hour

Location

Fully Remote - Must live in the Pasadena area