Human Resources Recruitment Coordinator

Career Group Companies; California (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Career Group Companies is seeking a Recruiting Coordinator to support our Talent team by coordinating interviews, managing candidate communications, and maintaining ATS records. This onsite role in Marina Del Rey offers a collaborative environment and opportunities to streamline hiring processes.

You will partner with recruiters and hiring managers, schedule virtual and onsite interviews, assist with onboarding logistics, and help scale recruiting workflows as the team grows.

Qualifications

• 2–5 years of experience in recruiting coordination, HR operations, administrative support, or a similar fast-paced environment.
• Strong organizational, communication, and multitasking skills with exceptional attention to detail.
• Experience using ATS platforms, scheduling tools, and Google Workspace or similar systems.
• Ability to take initiative, manage competing priorities, and proactively identify and resolve issues.
• Previous experience supporting high-volume or technical recruiting is a plus.
• Experience with Ashby or Greenhouse preferred, along with an interest in technology and growing within Talent Acquisition.

Responsibilities

• Coordinate and schedule virtual and onsite interviews, managing calendars and interview logistics.
• Serve as a primary point of contact for candidates, ensuring timely and professional communication throughout the process.
• Maintain accurate candidate, pipeline, and job posting information within the ATS.
• Partner with recruiters and hiring managers to prepare interviewers and support a smooth interview experience.
• Assist with onboarding logistics and coordinate with People Ops and hiring teams to support new hires.
• Help improve recruiting workflows, templates, processes, and reporting as the team continues to scale.

Skills

Highly organized

Communication skills

Multitasking

Initiative

Fast-paced environment

Tools

ATS platforms

Scheduling tools

Google Workspace

Ashby

Greenhouse

Job description

We are seeking a highly organized and proactive Recruiting Coordinator to support our growing Talent team and deliver a seamless candidate experience. This role will coordinate interviews, manage candidate communication, maintain accurate ATS records, and partner closely with recruiters and hiring managers throughout the hiring process.

Location:

Marina Del Rey | Onsite (parking provided) | Mon-Fri: 8:30am-5:00pm

Duration:

Long Term

Start:

ASAP

Ideal Candidate:

• Must have a sense of urgency
• Have a high-touch mindset
• Must be able to handle/juggle hiring manager calendar(s)
• 2-5 years of experience
• Must have no OOO dates

Key Responsibilities:

• Coordinate and schedule virtual and onsite interviews, managing calendars and interview logistics.
• Serve as a primary point of contact for candidates, ensuring timely and professional communication throughout the process.
• Maintain accurate candidate, pipeline, and job posting information within the ATS.
• Partner with recruiters and hiring managers to prepare interviewers and support a smooth interview experience.
• Assist with onboarding logistics and coordinate with People Ops and hiring teams to support new hires.
• Help improve recruiting workflows, templates, processes, and reporting as the team continues to scale.

Qualifications:

• 2–5 years of experience in recruiting coordination, HR operations, administrative support, or a similar fast-paced environment.
• Strong organizational, communication, and multitasking skills with exceptional attention to detail.
• Experience using ATS platforms, scheduling tools, and Google Workspace or similar systems.
• Ability to take initiative, manage competing priorities, and proactively identify and resolve issues.
• Previous experience supporting high-volume or technical recruiting is a plus.
• Experience with Ashby or Greenhouse preferred, along with an interest in technology and growing within Talent Acquisition.

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