Recruiting Coordinator

Penmac Staffing Services, Inc.; Olathe (KS); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Health insurance

401k

Employee stock ownership plan

Job summary

Penmac Staffing Services, Inc. is seeking a Recruiting Coordinator to support a busy branch in a fast-paced office environment.

This role provides administrative backbone support to recruiters, job seekers, employees, and customers throughout hiring and onboarding processes. The position requires a high school diploma or GED, at least one year of admin or customer service experience, excellent communication skills, and proficiency with Outlook, Word, and Excel.

Qualifications

• High school diploma or GED required.
• At least one year of administrative or customer service experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask in a fast-paced environment.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Answer incoming phone calls and assist callers professionally.
• Welcome applicants, employees, customers, and visitors.
• Assist candidates with applications, onboarding, and employment questions.
• Schedule interviews, orientations, onboarding appointments, and events.
• Post and update job advertisements on recruiting platforms.
• Prepare candidate submittals and maintain applicant records.
• Review employment applications for completeness and accuracy.
• Coordinate onboarding activities and documentation.
• Verify I-9, monitor background checks, drug screenings, and E-Verify requirements.
• Audit and maintain electronic personnel files and branch records.
• Update recruiting reports and branch metrics.
• Support daily office operations and special projects.

Skills

Administrative experience

Organizational skills

Time management

Verbal & written communication

Multitasking

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High school diploma or GED

Tools

Outlook

Word

Excel

Job description

Are you organized, detail-oriented, and passionate about helping people? Penmac Staffing is seeking a Recruiting Coordinator to support a busy office environment. This position serves as the administrative backbone of the branch, providing support to recruiters, job seekers, employees, and customers throughout the hiring and onboarding process. If you enjoy customer service, multitasking, and working in a fast-paced setting, this may be the opportunity for you.

Pay: $18.00-$20.00/hour, depending on experience Schedule: Full-Time | Monday-Friday | 8:00 AM-4:30 PM

Requirements for the Recruiting Coordinator

• High school diploma or GED
• At least one year of administrative, customer service, or office support experience
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to multitask and prioritize responsibilities in a fast-paced environment
• Strong attention to detail and accuracy
• Proficiency with Microsoft Outlook, Word, and Excel

Preferred Qualifications

• Previous staffing, recruiting, or human resources experience
• Experience with Applicant Tracking Systems (ATS), preferably Avionté
• Knowledge of employment onboarding processes and compliance documentation

Recruiting Coordinator Responsibilities

• Answer incoming phone calls and assist callers professionally
• Welcome applicants, employees, customers, and visitors
• Assist candidates with applications, onboarding, and employment-related questions
• Schedule interviews, orientations, onboarding appointments, and hiring events
• Contact candidates regarding interview reminders and follow-up communication
• Post and update job advertisements on recruiting platforms
• Prepare candidate submittals and maintain applicant records
• Review employment applications for completeness and accuracy
• Coordinate onboarding activities and employment documentation
• Verify I-9 documentation and monitor background checks, drug screenings, E-Verify requirements, and customer-specific compliance processes
• Audit and maintain electronic personnel files
• Update recruiting reports, branch metrics, and administrative records
• Support daily office operations and special branch projects

What Success Looks Like

Successful Recruiting Coordinators create a positive first impression for every candidate, employee, and customer. They maintain accurate records, support recruiters throughout the hiring process, ensure onboarding is completed correctly and on time, communicate professionally, and contribute to branch hiring goals through exceptional customer service and teamwork.

Why Penmac?

Penmac Staffing offers affordable health insurance options with no waiting period! Long-term Penmac employees may participate in our 401k retirement savings plan and become participants in our employee stock ownership plan. We provide free, fast, and friendly help finding a job that matches your skills and schedule.

About Penmac Staffing

We have been placing people first since 1988. We offer temporary, temp-to-hire, long-term, and direct hire job opportunities in a variety of industries. Penmac, a 100% employee-owned company, operates over 30 offices in eight states. Penmac is an Equal Opportunity Employer.