Recruiting Coordinator

UNKNOWN; Rockville (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

UNKNOWN is seeking an HR Administrative Assistant to provide administrative support to help meet recruiting and organizational goals. You will manage candidate progress, coordinate with hiring managers, and ensure timely completion of new hire paperwork and IT setup.

This role requires strong organizational skills, attention to detail, and excellent customer service to candidates and internal teams. Location is in Rockville, MD, with on-site duties.

Qualifications

• Minimum 2 years of administrative experience.
• Familiarity with personnel recruitment processes.
• Ability to learn and utilize ATS software.
• Provide high level of customer service to candidates and internal staff.
• Strong organizational and time management skills.
• Polished, professional communication.
• Punctual and dependable attendance.

Responsibilities

• Act as employee advocate and company representative balancing policy, process, and culture.
• Manage candidate progress during pre- and post-hire stages of recruiting.
• Maintain contact with hiring managers to ensure candidate progress and postings are up to date in ATS.
• Communicate status changes to candidates and respond to inquiries about hiring status.
• Arrange assessments for applicants as requested.
• Order and review background checks and other verifications for identified candidates.
• Ensure new hire documents are current and IT equipment is prepared for start date.
• Provide backup support for front desk and HR administrative tasks.
• Produce recruiting activity reports and open position trackers.

Skills

Administrative experience

ATS familiarity

Customer service

Time management

Organizational skills

Professional communication

Team coordination

Tools

ATS

Job description

Position Purpose

Provide administrative support in an effort to meet recruiting and organizational goals.

General Duties and Responsibilities

• Act as an employee advocate and as a company representative in balancing company policy, process, and culture, with employee needs
• Manage candidate progress during the pre-hire and post-hire portions of the recruiting lifecycle
• Maintain constant contact with hiring managers to ensure candidate progress and job posting responses are accurately maintained in ATS
• Communicate changes in status to candidates; address candidate inquiries about their status in the hiring process
• Arrange for appropriate assessments for applicants as requested
• Order background, credit, and motor vehicle checks for identified candidates, review the results of the checks to determine eligibility for employment or obtain additional information to determine that eligibility
• Ensure all divisions are utilizing the most current new hire documents
• Communicate candidate status with IT Department to ensure necessary electronic equipment and/or specialized software is ordered and delivered by start date
• Compile and provide reports including, but not limited to, reports of recruiting activity on open positions, recruiting administrative reports, and divisional open position reports
• Track job postings to identify the expiration dates of each posting and that job postings on company website and job boards are equivalent
• Ensure Corporate new hires receive and complete necessary new hire paperwork, have a work location set up for them, and that all IT equipment has been installed
• Provide backup for front desk receptionist and HR Administrative Assistant if needed
• Other duties as assigned

Qualifications

• Minimum 2 years of administrative experience
• Familiarity with principles and processes for personnel recruitment
• Ability to learn and utilize unfamiliar software with limited oversight such as ATSs
• Provide high level of customer service both internally and to external candidates/applicants
• Must be organized and demonstrate strong time management skills
• Remains polite and professional in all communications; polished, tactful
• Exemplary record of attendance and punctuality